Staff Accountant - College Auxiliary - Direct Hire

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Located in Utica, NY

Salary: $55K - $65K

Local College Auxiliary is seeking a highly skilled and detail-oriented Staff Accountant for a direct hire position to join our dynamic finance team. This role is integral to maintaining accurate financial records, ensuring compliance with regulatory standards, and supporting the organization’s financial health. This position will assist the Executive Director in maintaining accurate general ledger balances, preparing the financial statements and supporting schedules and performing general accounting and reconciliation functions for the Auxiliary Services Corp for the college.

Responsibilities:

• Approve weekly Accounts Payable bills and payments through Sage Intacct.
• Record all transactions into Sage Intacct accounting software and reconcile the POS system inventory to the general ledger monthly.
• Record and reconcile transactions from Odyssey into Sage to properly account for funds owed food service, the ASC, and vending contractors.
• Record cash receipts for all checking and savings accounts for ASC/Agency, Foundation and Student Association into Sage.
• Monitor bank account balances and activity online and process online transfers when necessary, approve ACH transactions and reverse positive pay decisions for the Foundation.
• Process monthly PayPal transfers for online Campus Store sales.
• Pay monthly online bills for.
• Complete timely monthly reconciliations for checking, savings and investment accounts for the three entities and reconcile balances to general ledger.
• Prepare and enter monthly/quarterly/annual journal entries including revenue and expense accruals, payroll/benefits, sales tax, depreciation, prepaid expenses, deferred revenues, interest and dividend allocations, management fee assessments, year-end roll forwards and other adjusting journal entries as needed.
• Reconcile all general ledger accounts and maintain subsidiary ledgers for the ASC/Agency, Foundation, and Student Association accounts monthly.
• Prepare monthly Financial Report Package for Foundation Finance Committee meetings.
• Prepare and distribute monthly Program and Agency account reports.
• Prepare monthly financial reports for ASC and Student Association.
• Prepare and distribute monthly Foundation Athletics Teams fundraising accounts reports.
• Prepare quarterly sales tax returns.
• Assist with semi-annual and annual campus store inventory count.
• Assist with annual commencement and regalia orders/shipments.
• Coordinate the annual audits for the three entities including the preparation of schedules and analytics, providing supporting documentation, and 990 tax return support as requested by the external auditors.
• Assist the Executive Director with assigned projects as needed.
• Prepare annual 1099 MISC/NEC forms.
• Reconcile and prepare annual abandoned funds report for NYS Comptroller.
• Prepare annual Foundation Financial Template, Reconciliation of Gifts Received and Alternate Survey for SUNY Central.
• Assist Director of Development with annual VSE Survey.
• Work with College's Accountant to reconcile all financial aid receivables (meal plans, student activity fees and alumni fees) to Banner at the end of each semester.
• Participate in orientation programs: taking ID photos, and attending information tabling sessions.
• Act as ASC Petty Cashier and make cash deposits at the bank on a regular basis.
• Provide customer service to customers and Auxiliary Services patrons as needed.
• Work at annual Commencement and Wildcat Weekend pop-up sale events.
• Open, close and maintain daily cash register for the Campus Store and prepare bank deposits.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field
• Minimum of three years’ experience in corporate accounting or public accounting environments
• Extensive knowledge of GAAP principles and financial concepts including balance sheet reconciliation and account analysis
• Proficiency with advanced Excel functions and financial software such as PeopleSoft, Sage, Xero, or QuickBooks
• Demonstrated ability to interpret financial reports accurately and prepare detailed financial reports
• Excellent organizational skills with keen attention to detail; ability to prioritize tasks effectively
• Strong communication skills for clear documentation and collaboration across departments

 

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