Bookkeeper

Located in Bellevue, WA

Salary: $65-$85k

About Us

We are a fast-growing client accounting services firm providing outsourced bookkeeping, payroll, AP/AR, and advisory support for a diverse portfolio of small- and mid-sized businesses. Our environment is collaborative, fast-paced, and service-oriented. As our client base continues to grow, we are looking for a Staff Bookkeeper who thrives in a multi-client environment and takes ownership of the day-to-day financial operations that keep our clients running smoothly.

Position Overview

This role is responsible for full-cycle bookkeeping across multiple client accounts, including bill pay, payroll processing, accounts receivable, and bank and credit card reconciliation, with work performed primarily in QuickBooks Online. The ideal candidate is detail-oriented, takes ownership of their client portfolios, and communicates clearly and proactively with clients and internal team members.

Key Responsibilities

Payroll

·        Process recurring payrolls across multiple client companies (bi-weekly, semi-monthly, and monthly), reviewing timecards, PTO, deductions, and commission data

·        Ensure compliance with federal, state, and local payroll tax laws; respond to client questions on changes, new hires, and separations

·        Maintain payroll records and post payroll-related journal entries in QuickBooks Online

Bill Pay / Accounts Payable

·        Receive, review, code, and schedule vendor payments across multiple client accounts via ACH, check, or client-approved systems

·        Maintain clean vendor files and respond to vendor inquiries across multiple clients

·        Reconcile AP accounts monthly and support month-end close for each client

Accounts Receivable

·        Create and send invoices, monitor outstanding receivables, send payment reminders, and apply incoming payments in QuickBooks Online

·        Maintain organized AR aging reports and escalate overdue balances to client contacts as needed

·        Reconcile AR sub-ledger to the general ledger as part of each client’s monthly close

Bank & Credit Card Reconciliation

·        Categorize and review all bank and credit card transactions for multiple client accounts in QuickBooks Online

·        Perform monthly bank and credit card reconciliations, ensuring all accounts are balanced and cleared

·        Identify and resolve discrepancies in a timely manner, flagging unusual items to management

Required Qualifications

·        Minimum 2 years of experience with each of the following: bill pay/AP, payroll processing, accounts receivable, and bank and credit card reconciliation

·        Experience supporting multiple client entities simultaneously (public accounting or outsourced bookkeeping background a plus)

·        Strong proficiency with QuickBooks Online, including AP/AR coding, bank feeds, rules, and reconciliations

·        Proficiency with at least one payroll platform (ADP, Gusto, QuickBooks Payroll, Paychex, etc.)

·        High attention to detail, strong organization, and ability to manage competing priorities

·        Professional communication skills and a client-service mindset

Preferred Qualifications

·        QuickBooks ProAdvisor certification (strongly preferred)

·        Experience with multi-state payroll

·        Prior work in an outsourced accounting or client-service environment managing full-cycle bookkeeping for multiple clients

Benefits

·        Hybrid flexibility

·        PTO & holidays

·        Health, dental, vision

401(k) with matching

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