Executive Administrative Assistant (Part-Time)

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Located in Acton, MA

Salary: $30-$40/hr

We are seeking a highly organized and proactive Executive Assistant to support senior leadership for a growing financial firm in Acton, MA. This is a Direct Hire position. 

Responsibilities:

• Manage executive calendars, schedule meetings, and send timely reminders.
• Coordinate and distribute Zoom and Microsoft Teams links for internal and client meetings.
• Monitor and manage email inboxes, sort messages, and escalate urgent matters to the supervisor.
• Communicate professionally with clients, financial advisors, and internal staff.
• Greet visitors and clients in-office, ensuring a welcoming and professional environment.
• Utilize Wealthbox CRM, Zoom, and Microsoft Outlook efficiently.
• Take initiative to identify and implement process improvements to increase office efficiency.
• Provide general administrative support to ensure smooth operations of the executive office.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Outlook, Zoom, and CRM systems (experience with Wealthbox is a plus).
• Professional demeanor and ability to interact with clients and advisors confidently.
• Self-starter with a proactive approach to problem-solving and process improvement.

This is a flexible part-time or full-time position (20hrs-35hrs per week) within Monday–Friday, 9:00 AM – 5:00 PM. 

Benefits:

• Competitive pay ($30–$40/hour)
• Direct Hire
• Flexible scheduling options
• Hybrid work environment after training  (Wednesday/Friday WFH)

If interested, please send resume to jobs.actonma@expresspros.com.

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