Administrative Assistant

Schedule: Monday–Friday, 7:00 AM – 3:30 PM or 6:00 AM – 3:30 PM
(30-minute or 1-hour lunch)

Position Overview

We are seeking a professional and detail-oriented Administrative Assistant to support daily operations for a well-established organization in Fort Myers. This role serves as the first point of contact for visitors and staff while providing high-level administrative and HR support. The ideal candidate is organized, dependable, and thrives in a fast-paced, team-oriented environment.

Key Responsibilities

Front Desk & Office Support (25%)

• Greet visitors, candidates, and employees with a friendly and professional attitude
• Answer and route incoming calls efficiently
• Manage front desk operations and assist with candidate check-ins and paperwork
• Serve as a point of contact for leadership support as needed

Administrative Functions (40%)

• Handle incoming/outgoing mail, shipments, and deliveries
• Coordinate travel arrangements for staff and leadership
• Maintain office supplies, materials, and inventory levels
• Prepare documents and materials for onboarding, training, and meetings
• Provide administrative support to various departments
• Assist with internal communications and employee recognition efforts
• Manage apparel orders and promotional items

Projects & Events (25%)

• Assist with planning and execution of company events and employee engagement initiatives
• Support special projects in collaboration with internal teams

Compliance & Tracking (10%)

• Monitor and maintain employee licensing and certifications
• Conduct routine audits to ensure compliance and accuracy

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred
• 3–5 years of administrative or customer service experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong verbal and written communication skills
• Excellent organizational skills with attention to detail
• Ability to multitask and prioritize effectively
• Professional demeanor with a strong customer service focus
• Ability to handle confidential information with discretion
• Bilingual (English/Spanish) is a plus

Core Competencies

• Professional, polished, and approachable presence
• Detail-oriented with a high level of accuracy
• Team player with strong interpersonal skills
• Service-driven and proactive mindset
• Flexible and adaptable to changing priorities

Work Environment

• Office-based setting with moderate noise and regular foot traffic
• Requires occasional lifting of up to 50 lbs

Performance Expectations

• Maintain a high level of professionalism and reliability
• Demonstrate initiative and accountability
• Deliver accurate and timely work
• Ensure a positive experience for internal and external stakeholders
• Consistent attendance and adherence to company policies