Office Manager

Located in Oakdale, MN

We are a trusted provider of high-quality equipment solutions for water and wastewater applications. Our team partners with leading manufacturers of treatment, transfer, and control equipment to deliver reliable, economical, and innovative technologies. From storage tanks and pumps to complete plant process systems, we support our clients through every phase of their project—including exceptional after-market service.

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Office Manager to support daily operations and ensure our office runs efficiently. This role is ideal for someone who thrives in a dynamic environment, enjoys coordinating multiple responsibilities, and takes pride in creating smooth, professional experience for both internal teams and external partners.

Hours: Flexible but generally 8-5 M-Thur and 8am-12pm on Fridays

Key Responsibilities

• Answer 5–15 incoming phone calls per day and route them to the appropriate extensions
• Receive, sort, and distribute mail; enter bills and payments into QuickBooks
• Review vendor invoices for accuracy and identify potential overcharges
• Coordinate travel and conference schedules for outside sales staff, including booking arrangements
• Manage employee expense reimbursements
• Administer company benefits programs and coordinate with insurance providers
• Oversee the Project Bid Schedule and distribute bid notices to vendors
• Prepare weekly bank deposits and process bill payments
• Provide administrative support to the President on outstanding tasks and initiatives
• Oversee day-to-day office operations to maintain an organized and efficient work environment
• Serve as the primary point of contact for internal staff, clients, and manufacturer partners
• Manage incoming calls, emails, and general correspondence
• Support project coordination through documentation, scheduling, and communication
• Assist with order processing, tracking, and follow-up
• Maintain office supplies, equipment, and vendor relationships
• Prepare reports, organize files, and support basic accounting or invoicing tasks
• Coordinate meetings, travel arrangements, and company events
• Ensure a professional and welcoming atmosphere for visitors and team members

Qualifications

• Previous experience in office management, administrative support, or a similar role
• Strong organizational skills with the ability to multitask effectively
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office Suite and general office software
• Ability to work independently, prioritize tasks, and take initiative
• Professional, friendly, and solution-oriented mindset

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