Shipping Coordinator

Located in Riverside, CA

Salary: $22 - $26

A leading manufacturer of American-made fire helmets, is seeking a Shipping and Receiving Coordinator to handle all of our shipping and receiving needs. 

 

Shipping Duties and responsibilities

• Process domestic and international shipments using Fishbowl, Starship, Therefore, UPS WorldShip, QuickBooks, or other systems.
• Prepare and execute shipments across small-parcel, LTL, and freight carriers (UPS, FedEx, DHL, LTL providers).
• Generate and compare freight rates to determine the most cost-effective shipping method.
• Conduct quality inspections on outgoing orders to ensure accuracy, completeness, and compliance with product standards.
• Match, verify, and file signed Bill of Landing freight documentation the Therefore system.
• Execute detailed reviews of import and export documentation, including commercial invoices, international bills of lading, and related records, ensuring compliance with U.S. and international trade regulations.
• Document any discrepancies or quality issues in the Quality Issues Log.
• Scan, upload, and maintain accurate shipment records, logs, and digital files in the Therefore system.
• Coordinate with freight forwarders, third-party logistics partners, distributors, and customers to resolve shipment needs or issues.
• Maintain a clean and organized shipping area aligned with Lean manufacturing practices.
• Maintain strong working relationships with distributors, freight forwarders, third-party logistics providers, and customers.
• Maintain current knowledge of U.S. government import and export requirements.
• Contribute to organizational goals, core values, and continuous improvement initiatives.
• Represent the organization at industry trade shows and customer meetings as assigned.
• Apply critical thinking and creative problem-solving skills while maintaining strong attention to detail.
• Perform other duties as required to support business needs.

 

Receiving Duties and responsibilities

• Receive, inspect, and verify incoming shipments of materials, components, and supplies.
• Match packing lists, purchase orders, and invoices to ensure accuracy of received goods.
• Document and report discrepancies, damages, shortages, or overages to the Inventory Lead.
• Process incoming materials in the company’s ERP or inventory system, ensuring accurate and timely data entry.
• Label, tag, and route received items to appropriate storage locations.
• Maintain organized receiving areas, ensuring safe movement of materials and compliance with Lean principles.
• Communicate with Inventory Lead and internal teams to resolve receiving issues or delays.
• Assist with cycle counts, inventory reconciliation, and stock accuracy efforts.
• Operate pallet jacks, dollies, or other material-handling equipment as required.
• Support continuous improvement of receiving workflows, storage efficiency, and material traceability.

Minimum Qualifications

• High school diploma or equivalent, or comparable work experience/training.
• Proficiency with Microsoft Office Suites or Google Workspace.
• Familiarity with industry-standard shipping solutions and best practices (UPS, FedEx, USPS).
• One years’ shipping experience including international shipping.
• Experience communicating with LTL / UPS carrier companies
• Experience with material packaging and handling.
• Basic reading, writing, and arithmetic skills.
• Strong attention to detail and commitment to quality.
• Ability to work independently and collaboratively in a team environment.
• Willingness to follow and support Lean manufacturing principles.

Ideal Candidate Qualifications

• Three to five years’ shipping experience including international shipping.
• Experience working in a manufacturing or production environment.
• Demonstrated meticulous attention to detail.
• Strong commitment to continuous improvement and operational excellence.

Physical requirements

• Minimum lift requirements of 25lbs.
• Ability to push, pull and team lift up to 50 lbs. throughout the shift.
• Ability to stand and walk for extended periods.
• Ability to bend, stoop, reach, and crouch to access materials, pallets, and packaging supplies.
• Ability to operate pallet jacks, dollies, or other basic material-handling equipment (manual or powered).
• Sufficient hand-eye coordination and manual dexterity for labeling, packaging, and securing shipments.
• Ability to navigate warehouse or shipping areas safely, including around equipment and stacked materials.
• Ability to lift and position boxes onto pallets, conveyors, or shipping tables as needed.
• Ability to tolerate varying warehouse conditions, such as temperature changes .
• Sufficient visual and auditory ability to read labels, shipping documents, and communicate with carriers or team members.
• Ability to perform repetitive motions, including scanning, taping, lifting, and handling shipments.

Apply Now