Position Overview

We are seeking a highly organized and detail-oriented Data Entry Specialist to support our administrative, sales, and operations teams. The ideal candidate excels at accurate data entry, maintains a high level of precision, and ensures information is properly recorded across multiple systems. This role plays a key part in maintaining smooth business operations, supporting inventory management, and ensuring exceptional customer service through reliable data integrity.

Key Responsibilities

Data Entry & Documentation

• Accurately enter customer orders, sales quotes, product details, and invoices into company databases and software systems.
• Verify data for completeness and accuracy before final submission.
• Process updates to customer profiles, order changes, and project notes as needed.

Inventory & Product Data Maintenance

• Input and update product SKUs, pricing, descriptions, and vendor details.
• Record stock adjustments, incoming shipments, and inventory changes to support sales and warehouse teams.
• Maintain up-to-date digital records of products, materials, and accessories.

Administrative & Operational Support

• Assist in organizing and maintaining digital files, including vendor invoices, purchase orders, and customer records.
• Collaborate with sales, accounting, and operations teams to resolve data discrepancies and support workflow efficiency.
• Generate basic reports related to inventory, sales activity, or data accuracy when requested.

Qualifications

• Previous experience in data entry, administrative support, or an office-based role preferred.
• Strong attention to detail and commitment to accuracy.
• Proficiency with computer systems, spreadsheets, and office software (e.g., Excel, CRM or POS systems).
• Excellent organizational and time management skills.
• Ability to work independently while meeting deadlines.

Skills & Competencies

• Fast and accurate typing skills
• Strong problem-solving abilities
• Excellent communication skills
• Ability to manage multiple tasks in a fast-paced environment
• Comfort working with numbers, product details, and documentation