Office & Operations Assistant

Location: Gulfport, MS

Pay: $16.00/hour

Status: Full-Time

Role Overview

We are seeking a proactive and highly organized Office Assistant to manage the daily pulse of our Gulfport operations. This is not a "reception-only" role; you will be the central hub for our customers, our field crews, and our financial administration. The ideal candidate is someone who can pivot seamlessly from professional phone etiquette to complex payroll processing and logistical routing, ensuring every part of the business stays on track.

Key Responsibilities

• Financial Administration: Manage the full cycle of Accounts Payable (AP) and Accounts Receivable (AR). Process company payroll with a high degree of accuracy and confidentiality.

• Logistics & Dispatch: Responsible for the daily routing of crews, ensuring teams are deployed efficiently and schedules are optimized for maximum productivity.

• Client Relations: Act as the professional voice of the company, answering inquiries, managing appointment calendars, and providing exceptional service to visiting customers.

• Operations Support: Manage all daily office tasks, including filing, data entry, and supply inventory.

• Travel & Representation: Occasionally attend industry conventions and events to represent the company and stay updated on market trends.

• Task Management: Balance various administrative projects without the need for constant phone interaction, allowing for focused "deep work" on financial and routing tasks.

Requirements

• Experience: Proven previous clerical or administrative experience is required.

• Tech Proficiency: Strong computer skills, including experience with office software (Microsoft Excel/Word) and the ability to learn specialized routing or payroll systems.

• Communication: Exceptional phone etiquette and the ability to communicate clearly and professionally with both crews and high-level clients.

• Responsibility: A high level of integrity and a "take-charge" attitude; must be able to work independently to meet payroll and billing deadlines.