Administrative Assistant

Located in Yuba City, CA

Salary: 18-20

Answer and direct calls

 

Greet and direct visitors 

 

A/P: Matching the PO to Packing slip to Bill and checking for discrepancies, entering into QB then pulling paid ones and filing away, stuffing and mailing checks, paying some online

 

Emails - forwarding to correct recipient,  Replying with lead times/order updates etc.

 

Creating shipments/getting quotes for shipments,  Making the BOL, pickup request and invoice to the customer. Email invoices to customers.

 

Data entry: of fab shop time tracking into excel, Data entry of weekly timecards into excel sheet, misc. other data entry

 

Creating monthly whiteboard calendar of Birthdays, Anniversaries etc.

 

 

Entering customer orders and printing for the shop

 

Opening date stamping and sorting mail/passing to appropriate persons.

 

Using check scanner to deposit receivables after A/R person receives in the books

 

 

 

 

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