Administrative Assistant I

Top Job

Located in Santa Clara, CA

Salary: 22-28

Job Title: Administrative Assistant I

Location: Santa Clara, CA
Schedule: Full-time, Monday–Friday, 8:00 AM–4:30 PM
Position Type: Contract-to-Hire
Pay: $22.00–$28.00 per hour (DOE)

About the Opportunity

This role provides essential administrative support across sales operations, customer service, production, and general office functions. The position is well-suited for someone who is highly organized, detail-oriented, and adaptable. Responsibilities include processing quotes and sales orders, maintaining documentation systems, assisting with work order activities, supporting EH&S administrative tasks, and ensuring efficient communication and coordination across internal teams.

Duties

• Generate customer quotes and enter sales orders accurately into the ERP system.
  • Provide timely and professional customer service support for inquiries and order status.
  • Maintain organized physical and digital filing systems in alignment with documentation and retention standards.
  • Close and kit work orders, ensuring accurate accounting of materials, labor entries, and required documentation.
  • Track employee EH&S certifications, schedule training, and maintain compliance logs.
  • Support audits, reporting, and other compliance-related administrative tasks.
  • Provide general office support including scheduling, document preparation, supply coordination, and reception duties.
  • Collaborate with internal teams to ensure order accuracy, scheduling alignment, and timely delivery of information.

Requirements

• 2+ years of administrative or office support experience (manufacturing experience preferred).
  • Strong organizational skills with the ability to manage multiple priorities.
  • Proficiency in Microsoft Word, Excel, and Outlook; ERP system experience preferred.
  • Salesforce experience desired.
  • Excellent communication skills and strong attention to detail.
  • Ability to work independently and collaboratively across departments.
  • Bilingual (Spanish) preferred.
  • Must be authorized to work in the U.S.

 #2351os

Apply Now