Administrative Assistant

Located in Covina, CA

Join the Specialized Recruiting Group for an exciting opportunity in Covina, CA as an Administrative Assistant with experience in Accounts Receivable (AR), Collections, and Customer Service.

The ideal candidate will play a vital role in supporting both the accounting and operations teams by managing invoicing, following up on outstanding payments, addressing customer inquiries, and assisting with scheduling for appointments or service calls. This position is perfect for someone who thrives in a fast-paced environment, has excellent time management, and is confident handling both financial and administrative responsibilities.

Pay: $18.00-18.50 DOE                  Schedule: Monday – Friday 8:00am-4:30pm

Benefits and Features

• Paid Holidays paid vacation and sick time
• Health, Vision, Dental, FSA, and life insurance benefit plans

Duties:

• Process and issue customer invoices in a timely and accurate manner
• Monitor and follow up on past-due accounts; perform collection calls/emails professionally and effectively
• Maintain AR aging reports and escalate delinquent accounts when necessary
• Respond to customer inquiries regarding billing, payments, and general account questions
• Work closely with the accounting team to ensure accurate posting of payments and account reconciliation
• Assist in daily administrative functions including filing, data entry, and document management
• Support scheduling needs for appointments, deliveries, or service calls
• Coordinate with internal departments to ensure smooth workflow and customer satisfaction
• Provide exceptional customer service via phone, email, and in-person interactions
• Maintain organized records and documentation for auditing and reporting purposes

 

     Background Profile:

• 2+ years of experience in an administrative role with AR and collections responsibilities
• Strong customer service background with excellent communication skills
• Experience with appointment or service scheduling preferred
• Proficient in Microsoft Office (Excel, Outlook, Word); experience with accounting or ERP systems preferred
• Familiarity with multi-line phone systems and ability to manage multiple calls
• Working knowledge of PDF tools (e.g., Adobe Acrobat) for form handling and file management
• Strong attention to detail and ability to handle sensitive information confidentially
• Highly organized with the ability to prioritize tasks in a fast-paced environment

 

About Specialized Recruiting Group:

Specialized Recruiting Group takes an individualized approach to professional placement. We provide personalized service as unique as the companies and talented candidates we serve.

Reach out to find out how Specialized Recruiting Group can help you take your career to new heights!

Our Accounting and Finance Group Specializes in Placing Top Talent in the Following Roles:

• Accounting -A/P, A/R, Controllers, Staff Accountants, etc
• HR-HR Generalist and or Manager, Payroll, Recruiters, Administrative Support
• Administrative Rolls- CSR, Purchasing, Inside sales

 

Apply Now