Administrative Assistant – Development

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant – Development to support a local organization’s fundraising and donor relations efforts. This role is essential to maintaining accurate donor data, supporting stewardship activities, and providing administrative support to the Development team. The ideal candidate is proactive, data-savvy, and comfortable managing multiple priorities while working with fundraising databases and spreadsheets. Join a mission-driven team and play a key role in supporting fundraising operations and donor engagement.

Duties

• Maintain accurate fundraising and donor records, including gifts, pledges, contact reports, and event participation in the CRM
• Run reports, mailing lists, acknowledgment lists, and assist with data cleanup and list segmentation
• Prepare and process donor acknowledgments, thank-you letters, and other stewardship materials
• Support fundraising mailings, campaigns, and donor materials, including basic proofing and coordination
• Manage calendars, schedule donor and partner meetings, and track follow-up actions
• Provide general administrative support to the Development team, including document organization, expense reports, and meeting logistics
• Assist with planning and logistics for donor events and meetings, including materials and day-of support

Qualifications Preferred

• Prior experience in an administrative role within fundraising, development, advancement, or a related field required
• Experience with fundraising databases or CRM systems (e.g., Salesforce, Raiser’s Edge, Neon, EveryAction, or similar)
• Strong proficiency in Microsoft Excel and comfort working with data and spreadsheets
• Excellent organizational skills and strong attention to detail
• Professional written and verbal communication skills
• Ability to manage deadlines, multitask, and maintain confidentiality with donor and financial information

Job Type: Full-Time, Temporary to Hire
Schedule: Monday–Friday, 9:00 a.m. – 5:00 p.m.
Pay: Hourly rate $24-$31 /Hour DOE (equivalent to $50,000–$65,000 annually)

Ready to Apply?

If you enjoy supporting meaningful work, thrive in a detail-driven administrative role, and are excited to contribute to a fundraising team’s success, we encourage you to apply.