Front Office Coordinator

Full-Time | 8:00 AM – 5:00 PM | Growing Employment Agency

About the Role

We are seeking a friendly, organized, and customer-focused Front Office Coordinator to serve as the first point of contact for our busy and growing employment agency. This role is essential in creating a welcoming experience for candidates, clients, and visitors while supporting our internal team with administrative and front-office needs.

Key Responsibilities

• Greet all visitors and job candidates with professionalism and warmth.
• Answer, screen, and route incoming phone calls in a timely and courteous manner.
• Administer employment assessments and testing as needed, ensuring accuracy and confidentiality.
• Maintain a clean, organized, and professional front office environment.
• Assist with candidate check-ins, application processes, and general inquiries.
• Support the recruiting and operations teams with clerical tasks such as filing, data entry, and document preparation.
• Manage incoming and outgoing mail and deliveries.
• Uphold excellent customer service standards and help ensure a positive experience for everyone who interacts with the agency.

Qualifications

• Previous administrative, receptionist, or front office experience preferred.
• Strong customer service skills and a genuine enthusiasm for working with people.
• Excellent communication skills—both in person and over the phone.
• Dependable, punctual, and available to work Monday–Friday, 8:00 AM–5:00 PM.
• Ability to work collaboratively with a team in a fast-paced environment.
• Strong organizational skills with high attention to detail.
• Comfortable with computers and able to learn basic HR/testing systems.

Why Join Us?

• Opportunity to grow with a rapidly expanding employment agency.
• Supportive, team-oriented workplace culture.
• Long-term career potential with room for professional development.
• A role where you can make a real impact on candidates’ and clients’ experiences