Part-Time Medical Administrative Coordinator

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Located in Ottawa, ON

Salary: $25.00 to $27.00

Our client, a small downtown psychotherapy clinic, is looking for a Part-Time Administrative Coordinator to join their team on a contract basis to provide maternity leave coverage.

This position is ideal for a reliable administrative professional seeking part-time evening work, who is comfortable managing high-volume scheduling, client communications, and confidential information independently. You will serve as the primary point of contact for clients and play a key role in ensuring the clinic operates efficiently, professionally, and with a calm presence.

This is a remote role, and applicants must have access to a quiet workspace for phone calls, along with a personal laptop and reliable internet connection.

Required skills and qualifications:

• At least 3 years of experience in an administrative role ideally in a medical setting
• Background in healthcare or mental health is strongly preferred
• Strong written and verbal communication abilities
• Demonstrated success managing high-volume scheduling in a fast-paced environment
• Proficient in learning and navigating digital tools and platforms
• Exceptionally organized, dependable, and able to work independently in a remote setting
• Must be able to respect patient confidentiality

Duties may include, but are not limited to:

• Coordinate and manage a high volume of appointments and clinician calendars
• Act as a professional, empathetic first point of contact for clients
• Provide administrative support to clinicians and leadership on daily operations
• Utilize and maintain EHR, scheduling, and direct billing systems
• Communicate effectively through phone, email, and secure messaging platforms
• Manage sensitive client information with a high level of confidentiality and professionalism
• Other duties as assigned

The starting wage for this position ranges from $25.00 to $27.00 per hour, depending on experience and qualifications.

Schedule: Monday to Friday – 3:00pm to 8:00pm

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

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