Accounting Specialist

Department: Accounting
Reports To: Controller

Our client is seeking a detail-oriented Accounting Specialist to support daily financial operations and help maintain accurate, reliable accounting records. This role plays an important part in ensuring vendor payments, customer payments, and financial data are processed correctly and on time.

The ideal candidate is organized, analytical, and comfortable working with accounting systems, vendors, and internal teams to resolve financial discrepancies and keep operations running smoothly.

Key Responsibilities

Accounts Payable

Process and code vendor invoices and match them to purchase orders
Verify pricing, quantities, and payment terms before issuing payments
Maintain accurate voucher records and prevent duplicate or incorrect entries
Review and apply vendor credit memos
Communicate with vendors regarding billing questions or discrepancies
Prepare and submit required 1099 filings

Accounts Receivable

Post and apply customer payments in the ERP system
Monitor customer accounts and assist with past-due balances
Research and resolve billing or payment discrepancies
Generate customer invoices, statements, and collection notices

Financial Reconciliation

Reconcile deposits, ACH transactions, and accounting entries with ERP and banking records
Maintain organized financial documentation for accuracy and audit readiness

Payroll & Administrative Support

Process bi-weekly payroll through the company’s outsourced payroll provider
Provide administrative and switchboard support as needed

What Success Looks Like

Vendor invoices processed within payment terms
Customer payments posted within one business day
Payroll processed accurately and on schedule
Financial records maintained with a high degree of accuracy
Billing or payment discrepancies resolved quickly and professionally

Qualifications

Required

3–5 years of accounting support experience (AP, AR, or similar)
Strong attention to detail and organizational skills
Proficiency in Microsoft Excel
Experience using ERP systems (Profit21 preferred)

Preferred

Experience in distribution or industrial supply environments
Experience with AP workflow tools such as Enlighten or Esker
Experience with credit management or collections

Work Environment

Office-based role with regular interaction across departments
Use of ERP systems and financial reporting tools
Standard business hours with occasional payroll or accounting deadlines

Express Office: Waco

6321 Sanger

Waco, TX 76710

Email us

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