Executive Secretary

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Located in Brookfield, IL

Salary: $55,000 - $65,000

Executive Assistant to the President | Senior Administrative Professional
Brookfield, IL

Salary: $55,000 – $65,000

 

Position Overview:

A respected and well-established organization in Brookfield is seeking a highly organized Executive Assistant to the President to provide high-level administrative and operational support to executive leadership.

 

This role is ideal for an experienced administrative professional who has supported senior leadership, C-Suite executives, or high-level decision makers. The Executive Assistant will serve as a trusted partner to leadership while managing executive scheduling, confidential communications, and operational coordination across multiple stakeholders.

 

The position requires a polished professional who excels in executive support, calendar management, client relations, and administrative operations while maintaining the highest standards of discretion and professionalism.

 

Key Responsibilities:

Executive & Leadership Support
• Provide direct administrative support to the President and executive leadership team
• Manage complex executive calendars, scheduling meetings, appointments, and leadership engagements
• Coordinate internal and external communications on behalf of executive leadership
• Prepare meeting materials, reports, presentations, and executive documentation
• Maintain strict confidentiality when handling executive correspondence and sensitive information

 

Executive Office Operations:
• Serve as the primary administrative liaison for the Office of the President
• Coordinate cross-department scheduling and operational logistics
• Ensure smooth daily operations of the executive office environment
• Support executive decision-making with accurate documentation and information flow

 

Client & Stakeholder Relations:
• Act as a professional first point of contact for visitors, partners, vendors, and families
• Manage multi-line phone communications and high-volume inquiries
• Provide logistical guidance and service coordination in a professional environment
• Maintain a polished and welcoming front office experience

 

Scheduling & Event Coordination:
• Coordinate executive schedules with staff, vendors, community partners, and service providers
• Assist with planning and coordination of services, meetings, and organizational events
• Support logistical preparation including room setup, guest coordination, and materials preparation

 

Administrative Operations & Records Management:
• Maintain organized administrative records and case documentation in company systems
• Prepare printed materials, documentation packets, and service-related paperwork
• Ensure compliance with internal administrative procedures and operational standards

 

Office Administration & Vendor Coordination:
• Maintain organized office systems, supplies, and administrative records
• Coordinate vendor communications and operational documentation
• Support efficient office operations and administrative workflows

 

Marketing & Community Engagement Support:
• Assist with website updates, outreach materials, and communications
• Support community seminars, workshops, and engagement initiatives
• Help maintain the organization’s professional public presence

 

Minimum Qualifications:

• 3+ years experience in an Executive Assistant, Senior Administrative Assistant, Office Manager, or Leadership Support role
• Experience supporting C-Suite executives, senior leadership, or high-level office environments preferred
• Strong calendar management and executive scheduling experience
• Exceptional written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to manage confidential information with professionalism and discretion
• Proficiency with Microsoft Office Suite including Outlook, Word, and Excel
• Ability to learn internal systems and administrative software quickly
• Valid driver’s license with ability to complete occasional local errands
• Reliable commute to the Brookfield office location

 

Work Schedule:

• Full-time position
• Flexibility required for occasional evenings, weekends, or holidays depending on service schedules
• Participation in an on-call rotation with advance notice and training
• Occasional participation in community outreach events

Compensation & Benefits

• Competitive salary: $55,000 – $65,000 depending on experience
• Opportunity to work directly with executive leadership
• Professional and respectful workplace environment
• Meaningful work supporting families and community members

 

Express Employment- Brookfield is a Locally Owned and Operated Staffing Company. Our local Brookfield Office has been putting our neighbors to work since 2006!  Our office places an average of 1,000 associates with over 150 companies annually in industrial, professional, skilled, and clerical positions. We have a proven track record of successful permanent placements excellent customer service.  Our staff has over 50 years of combined experience providing excellent job opportunities to people with great companies around the Brookfield, Illinois area. Our goal is to help as many people as possible find good jobs by helping as many clients as possible find good people.

Benefits Available for Eligible Express Associates:

• Weekly Pay (Overtime pay for hours worked over 40/week)
• Medical Plan / Dental Plan / Vision Plan
• Accrual for ILL Paid Leave
• 401(k) Retirement Savings Plan
• Direct Deposit or FREE Bank of America Payroll Card
• Life Insurance
• Short-Term Disability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

 

For a listing of all of our available positions, please visit our Local Website at:

https://jobs.expresspros.com/office/2359

 

#2359OS

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