Office Coordinator

Express Employment Professionals – Akron, OH

Express Employment Professionals in Akron, Ohio is seeking a detail-oriented and dependable Office Coordinator to support daily purchasing, customer order management, invoicing, and shipping documentation. This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys working with both internal teams and external customers.

Schedule

• Monday – Friday
• 7:00 AM – 3:00 PM
• Some flexibility available for the right candidate

Pay

• $18–$22 per hour, based on experience

Key Responsibilities

Purchasing & Vendor Management

• Purchase raw materials, tools, and equipment parts via email, phone, and online platforms
• Maintain purchasing records in Excel and QuickBooks
• Create item receipts when products arrive at the facility
• Set up new vendors (credit applications, W-9s, proof of insurance, etc.)

Customer Purchase Order Management

• Enter customer purchase orders into Excel spreadsheets daily
• Track and accurately subtract PO balances as finished parts are shipped

Invoicing & Accounts Receivable

• Create and send daily customer invoices using QuickBooks
• File invoices electronically
• Monitor customer payments and ensure invoices are paid according to terms
• Process ACH and check payments

Shipping & Documentation

• Prepare shipping documents for all outgoing customer shipments
• Use Excel spreadsheets with built-in macros to generate paperwork
• Verify accuracy of all information before releasing documents to the production floor

Preferred Experience & Skills

• Purchasing and purchase order creation
• Customer PO management
• Invoicing and payment tracking
• Shipping and receiving paperwork
• QuickBooks experience
• Proficiency in Microsoft Excel, Outlook, OneDrive, and SharePoint
• Strong comfort working with spreadsheets and detailed data

Soft Skills for Success

• Dependability: Consistent attendance and follow-through
• Attention to Detail: High level of accuracy with minimal room for error
• Communication & Teamwork: Ability to work effectively with diverse personalities, both internally and externally
• Professional Resilience: Not easily negatively affected by others’ behaviors

Why Join Us?

• Stable, full-time weekday schedule
• Competitive hourly pay
• Opportunity to play a key role in daily business operations
• Supportive team environment through Express Employment Professionals

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Apply today through Express Employment Professionals – Akron and take the next step in your administrative and coordination career!