Advanced Outlook and Email Operations Specialist

Located in Burlington, Ontario, ON

Salary: $ 25-26 per hour

Job Title: Advanced Outlook & Email Operations Specialist

Location: Oakville , In person 

Employment Type: Full Time , Contract 

About the Role:

We are seeking a highly skilled and organized Outlook & Email Operations Specialist to manage and optimize our email and calendar systems within Microsoft 365. The ideal candidate will have advanced experience with Outlook, managing high-volume inboxes, and creating efficient workflows to support a busy team environment.

Key Responsibilities:

• Manage high-volume inboxes using rules, categories, and automation to streamline communication
• Perform advanced calendar management, including scheduling and coordinating meetings across multiple participants
• Administer shared mailboxes and delegated access for team members
• Build and maintain email workflows, follow-up systems, and message tracking processes
• Organize folders, search folders, and maintain efficient filing systems for quick access to information
• Ensure seamless integration with other Microsoft 365 applications and tools to optimize productivity

Qualifications:

• Proven experience with Microsoft 365 Outlook in a professional setting
• Strong organizational and time management skills
• Ability to manage multiple tasks and priorities efficiently
• Excellent communication skills, both written and verbal
• Experience in setting up automation, rules, and workflows to increase efficiency

Preferred:

• Experience supporting executive-level staff or teams
• Familiarity with broader Microsoft 365 tools (Teams, SharePoint, OneDrive)

 

Apply Now