Office Adminstrator

Top Job

Located in Venus, TX

Salary: 21.00

Job Summary:

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

 

Supervisory Responsibilities:

• Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

Duties/Responsibilities:

• Greets clients and visitors when they arrive at the office.
• Answers phones, directs calls to appropriate individuals, screening when necessary.
• Assist with office activities and functions, such as office parties and/or holidays to maintain efficiency and compliance with company policies.
• Organizes files, invoices, purchase orders and receipts.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Local travel to pick up mail and/or supplies
• Maintains office supplies inventory.
• Assists with shipping and receiving.
• Ensures the office remains clean and neat-light housekeeping.
• Performs other related duties as assigned.

 

Required Skills/Abilities:

• Excellent verbal and written communication skills, Bilingual preferred.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.

 

• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

 

Education and Experience:

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

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