Administrative Assistant

Top Job

Located in Ottawa, ON

Salary: $23.08 - $25.64

Our client, a well-respected public accounting firm in Orleans, seeks a highly organized and detail-oriented Administrative Assistant to provide exceptional support, leveraging experience with billing and receivables, letters of engagement, and statements of accounts, while managing client files with precision and accuracy. You'll have the chance to make a real impact in a small, professional environment and contribute to the success of their clients.

Required skills and qualifications:

• Fluency in English and French (written and spoken) required
• Experience with billing, receivables, and managing client accounts (in any industry)
• 2+ years of administrative experience in a professional environment, with a proven track record of delivering top-notch support
• Customer-centric approach with exceptional interpersonal skills to build strong relationships
• Microsoft Office expertise, particularly in Word, Excel, and Outlook
• Familiarity with basic accounting principles is an asset, but not required
• Self-starter who thrives in independent and team-based settings
• Super-organized, detail-oriented, and adept at multitasking, prioritizing, and adapting to changing deadlines
• Eager to learn, grow, and take on new challenges
• Comfortable navigating a fast-paced environment, with a focus on meeting deadlines during peak periods

Assets:

• Previous experience in accounting or bookkeeping
• Familiarity with popular accounting software like QuickBooks Online and Sage
• Experience thriving in an accounting firm or similar environment
• Post-secondary education in a related field like Business Administration, Commerce, or Accounting

Duties may include, but are not limited to:

• Send invoices to clients, manage receivables, and prepare statements of accounts
• Prepare, format, and proofread documents for accuracy and quality
• Update client information in the CRM system to ensure data accuracy and relevance on a daily and month end basis
• Provide administrative assistance to management and the team as needed
• Maintain organized filing systems for easy retrieval and compliance
• Answer and respond to incoming calls and emails from clients in a timely and professional manner
• Redirect calls and emails to relevant team members as needed
• Coordinate incoming and outgoing mail and courier services efficiently
• Perform other administrative tasks to support the team's productivity and efficiency

Benefits and perks:

• Benefits package, including health and dental coverage
• 3 weeks of vacation time
• 5 paid sick days
• Opportunity to work independently with autonomy and minimal supervision
• Collaborative and dynamic team environment
• Chance to develop your skills and knowledge of accounting principles and practices
• Convenient on-site parking and easy access via public transit
• Join a long-standing, stable organization with a team that values its members
  

Hourly Rate: $23.08 - $25.64 per hour, depending on experience and qualifications

Schedule: Monday to Friday, 8:30am - 4:30pm, 37.5 hours per week.

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

 

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