Administrative Associate (Assistant)

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Located in Ottawa, ON

Salary: $50,000 to $55,000

Our client, a highly regarded not-for-profit organization in downtown Ottawa, is seeking an experienced Administrative Associate (Assistant) to join their team. This in-office opportunity allows you to support a purpose-driven organization committed to advancing and shaping Canada’s business landscape.

Duties may include, but are not limited to:

• Provide administrative support to the SVP, Client Services, as required
• Maintain and update accurate database distribution lists
• Assist with the updating and maintenance of Minute Books
• Coordinate logistics for member meetings, including preparing meeting materials (stationery, name tags, and tent cards) and arranging travel and accommodations for speakers and members
• Support membership recruitment initiatives by researching and compiling information and assisting with outreach and communications
• Prepare and reconcile expense reports
• Schedule meetings and coordinate travel arrangements
• Provide backup administrative support to other Administrative Assistants as needed
• Monitor and manage member fee payments, including issuing invoices, sending receipts, and following up on outstanding balances
• Perform additional duties as assigned by the SVP, Corporate Services

Required skills and qualifications:

• 2+ years of experience as an Administrative Assistant, preferably supporting senior executives
• Excellent organizational and prioritization skills
• Strong written and verbal communication skills (English)
• Proficient in electronic and virtual meeting platforms
• Autonomous and self-motivated
• Strong problem-solving and critical thinking skills
• Meticulous attention to detail
• Collaborative team player attitude
• High degree of professionalism and discretion
• Ability to maintain confidentiality
• Comfortable working in-office

Benefits and Perks:

• Health and dental benefits
• 3 weeks’ vacation
• 10 paid sick days
• Pension match
• Travel opportunities – Up to 3 times / year
• Professional development
• Bus accessible
• Direct placement
• Opportunity to learn about the Canadian economy

Monday to Friday – 9:00am to 5:00pm

Salary: $50,000 - $55,000 per year

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

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