Project Coordinator

Top Job

Located in Toronto, ON

 

Project Coordinator

Location: North York, ON (Finch and Weston)
Salary: $75,000 – $85,000

About the Company

Our client is a well-established provider of industrial storage and material handling solutions serving clients across North America. The company specializes in the design, engineering, and installation of storage systems that help businesses maximize warehouse capacity, improve operational efficiency, and support long-term growth.

 

Their solutions range from complete warehouse and distribution center installations to customized shelving systems for retail, manufacturing, and automotive environments. In addition to supplying high-quality products, the organization offers full lifecycle services including consulting, planning, installation, and ongoing service and support.

 

With a strong reputation for technical expertise and customer service, the organization operates with an entrepreneurial mindset and is continuing to grow its presence across Canada and the United States.

About the Opportunity

Our client is seeking a Project Coordinator to support the successful delivery of industrial storage and material handling projects. Working closely with the Project Manager, this role will assist in coordinating projects throughout the full lifecycle—from initial planning through execution and final closeout.

 

The successful candidate will play a key role in scheduling, documentation management, client communication, and project tracking. This position is ideal for someone with strong organizational skills who enjoys working in a collaborative environment while supporting multiple projects simultaneously.

Key Responsibilities

Project Coordination

• Support the Project Manager through all phases of the project lifecycle including initiation, planning, execution, monitoring, and closeout.
• Assist in coordinating projects ranging from $1M to $10M in value involving multiple internal teams, suppliers, and clients.
• Maintain and update project schedules, budgets, and milestones.
• Monitor project progress and report on status, risks, and schedule adjustments.
• Support cost tracking and help ensure expenditures remain within project budgets.

Project Administration

• Coordinate project activities including materials management, change orders, purchasing, contracts, insurance documentation, and expenses.
• Assist with project billing and invoicing submissions.
• Prepare and distribute status updates and progress reports to internal teams and clients.
• Participate in meetings and support project communication between stakeholders.

Documentation & Systems

• Manage project documentation and coordinate document revisions and distribution.
• Upload project Bill of Materials (BOM) into the company ERP system.
• Enter and maintain project data including status updates and schedule changes in project management systems.
• Assist with project administrative tasks including meeting minutes, budget tracking, scheduling updates, and project closeout documentation.

Qualifications

Education

• Degree in Engineering, Applied Science, or a related technical discipline

Experience

• Minimum 5 years of experience in project coordination, project administration, or a related role.
• Experience supporting projects within engineering, construction, manufacturing, or industrial environments is strongly preferred.
• Exposure to structural systems, industrial equipment, or material handling solutions is considered an asset.

Technical Skills

• Experience working with ERP systems and project tracking tools.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• AutoCAD experience is an asset.

Core Competencies

• Strong project coordination and organizational skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Demonstrated attention to detail and professional judgement.
• Ability to work both independently and collaboratively with cross-functional teams.
• Strong time management and problem-solving abilities.

What Successful Employees Demonstrate

• Customer Focus: A commitment to delivering exceptional service and project outcomes.
• Leadership by Example: Taking ownership and supporting team success.
• Innovation: Identifying opportunities to improve processes and deliver greater value.
• Commitment to Excellence: Maintaining high standards in all aspects of work.

Why Join / What You’ll Gain

• Opportunity to join a small but growing office with strong North American operations.
• Exposure to large-scale industrial and engineering projects.
• Entrepreneurial culture that encourages initiative and collaboration.
• Supportive environment focused on teamwork, learning, and professional growth.

Compensation & Benefits

• Salary: $75,000 – $85,000 annually
• Benefits: Comprehensive health and dental benefits (approximately 80% coverage) after 3 months
• Vacation: 3 weeks paid vacation annually
• Additional benefits and perks may be discussed during the recruitment process.

Pay Transparency

The salary range for this position is $75,000 – $85,000 annually, depending on experience, qualifications, and alignment with the role requirements.

Compliance & Equity Statement

Our client is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. Accommodations are available throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).

 

All qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, disability, or other protected characteristics.

Recruitment Process & Candidate Information

This posting represents an active hiring need. Only candidates selected for further consideration will be contacted.

 

Please note that AI-based candidate screening or automated decision-making tools are not used as part of this recruitment process.

 

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