Administrative Assistant

Position: Administrative Assistant Employment Type: Full-Time Reports To: Office Manager / Operations Director

About the Role

We are seeking a motivated, dependable, and detail-oriented Administrative Assistant to join our growing team. This is a dynamic, multi-faceted role ideal for someone who thrives in a fast-paced environment, enjoys working with people, and takes pride in keeping operations running smoothly. If you are a reliable self-starter with a positive attitude and a hunger to learn, we want to hear from you.

Key Responsibilities

Front Office & Customer Relations

Serve as the first point of contact — answer and direct incoming phone calls in a professional and courteous manner
Warmly greet and assist customers, clients, and visitors upon arrival
Maintain a welcoming and organized front office environment

Customer Onboarding

Guide new customers through the onboarding process, ensuring a smooth and positive experience
Prepare and distribute onboarding materials and documentation
Coordinate with internal teams to ensure seamless client transitions

Recruiting Support

Assist with posting job openings and screening incoming applications
Schedule interviews and coordinate communication between candidates and hiring managers
Maintain applicant tracking records and recruiting files

Sales & Marketing Support

Assist the sales team with outreach, follow-up communications, and lead tracking
Help prepare marketing materials, presentations, and campaign coordination
Support social media updates, email campaigns, and other promotional activities as needed

General Administrative Duties

Manage calendars, schedules, and correspondence
Maintain accurate filing systems and records (digital and physical)
Order and track office supplies and assist with day-to-day operational needs

Qualifications

Required:

High school diploma or equivalent; associate's or bachelor's degree preferred
Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
Strong written and verbal communication skills
Excellent organizational and multitasking abilities
Professional, friendly demeanor with a customer-first mindset
Consistent attendance and punctuality are non-negotiable — dependability is a core expectation of this role

Preferred:

Prior administrative, customer service, or office support experience
Familiarity with CRM platforms or applicant tracking systems
Experience supporting sales, marketing, or HR functions

What We're Looking For

The ideal candidate is someone who brings high energy, a high learning aptitude, and a high standard of reliability to everything they do. You don't need to know everything on day one — but you do need to show up, stay engaged, and be eager to grow. This role offers variety, visibility, and real opportunity to contribute across multiple areas of the business.

Express Office: Bedford

1703 Airport Freeway

Bedford, TX 76021

Email us

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