Administrative Assistant

Overview

Seeking a proactive, customer-focused Administrative Assistant who excels at multitasking, communication, and supporting daily office operations. Ideal for someone who enjoys helping people, is highly dependable, and thrives in a fast-paced, team-oriented environment.

Key Responsibilities

• Conduct internal quality reviews of job files
• Prepare and process billing invoices
• Coordinate schedules for teams and ongoing jobs
• Perform basic accounting tasks (A/P, A/R, bookkeeping, payroll)
• Handle general administrative duties, including email and written correspondence
• Enter data accurately and efficiently
• Support additional departments as needed

Qualifications

• 2+ years of office or administrative experience preferred
• Experience in billing, scheduling, or quality assurance is a plus
• Service-industry background beneficial
• Strong customer service, communication, and listening skills
• Excellent organization and attention to detail
• Able to work effectively in a busy, collaborative office
• Proficient with Microsoft Office (Outlook, Word, Excel)
• Willing to learn industry-specific and proprietary software
• High school diploma or equivalent
• Able to pass a background check

Work Schedule

• Monday–Friday
• 40 hours per week (8:00 AM – 5:00 PM)

Compensation

• Competitive, experience-based pay