Office Operations Administrator

Top Job

Located in Dartmouth, NS

Salary: $45,000-$55,000 per year

Express Employment Professionals is hiring an Office Operations Administrator on behalf of our client, a respected, family-owned logistics company with a legacy of stability and service in the industry.

This is an excellent opportunity to join a professional, people-centered organization serving clients across the marine, logistics, and personnel sectors. You’ll work closely with the CFO and Office Manager in a collaborative, fast-paced environment where your role is essential to keeping operations running smoothly.

What you’ll be doing:

•          Provide comprehensive administrative support to leadership and internal teams
•          Manage procurement of office supplies and services, including vendor relationships and invoice approvals
•          Coordinate IT, telecommunications, and mobility services, and arrange maintenance of office equipment
•          Maintain document control systems, records management processes, and confidential files
•          Develop and update Standard Operating Procedures (SOPs) to support efficient office operations
•          Assist with business development activities, including bid coordination, presentations, vendor listings, and maintaining industry contact databases
•          Track contracts, agreements, and internal reporting registers
•          Support client engagement initiatives, conferences, events, and promotional activities
•          Coordinate facilities services, including housekeeping, maintenance vendors, service procurement, and key/access control
•          Assist with onboarding and offboarding processes, office events, attendance tracking, and Outlook calendar coordination
•          Lead health and safety orientation for new employees and participate in Joint Occupational Health & Safety Committee (JOHSC) activities
•          Support ISO/HSSE systems by coordinating quarterly internal audits, maintaining safety documentation, and tracking safety KPIs
•          Coordinate meetings, take minutes, and track action items for leadership and management teams
•          Prepare reports, presentations, and internal communications
•          Provide administrative support for strategic initiatives, special projects, and executive team activities as required

What we’re looking for:

•          At least 3 years of office administration experience
•          Post-secondary education in Business Administration or a related field is preferred
•          Strong computer skills, particularly with Microsoft 365, with a high level of comfort navigating and learning new systems
•          Excellent written and verbal communication skills
•          Strong organizational and time management skills
•          Ability to multitask in a fast-paced, deadline-driven environment
•          High level of professionalism, discretion, and confidentiality
•          Ability to work independently and as part of a team
•          Experience in logistics, freight forwarding, customs brokerage, or related industries is considered an asset

What’s in it for you:

•          $45,000 – $55,000 annual salary, based on experience
•          Monday–Friday schedule, 8:30 AM – 5:00 PM
•          Paid vacation time
•          Comprehensive medical benefits
•          RRSP plan
•          Professional development opportunities
•          On-site parking
•          Supportive, collaborative team environment within a well-established, family-owned company
•          Professional workplace with a strong commitment to safety and operational excellence
•          Open-concept office environment with a dedicated workstation

 

Don’t meet every requirement? You’re not alone.

Research shows many qualified candidates hesitate to apply unless they meet 100% of the qualifications. At Express Employment Professionals, we recognize that skills, potential, and transferable experience come in many forms.

If this opportunity excites you, even if your background doesn’t align perfectly, we encourage you to apply. Whether you’re looking to grow, pivot, or re-enter the workforce, we’d love to connect. You may be a great fit for this role or another opportunity we’re working on.

Express Employment Professionals is proud to be an equal opportunity employer committed to building diverse, inclusive, and authentic workplaces.

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