Administrative - Executive Assistant

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Located in Pittsboro, NC

Salary: $25-$30

We are seeking a reliable and detail-oriented Part-Time Office Manager to provide essential operational and bookkeeping support to the organization’s President. This role ensures the office runs efficiently and professionally, supports internal coordination, and serves as a key point of contact for partners, stakeholders, and the public.

The ideal candidate is positive, proactive, highly organized, and self-directed, with a strong ability to adapt to changing priorities.

Key Responsibilities

Office Operations

• Manage day-to-day office functions including phones, emails, mail distribution, office supplies, and vendor relationships.

• Maintain organized physical and digital filing systems, scheduling systems, and shared calendars.

• Coordinate meetings, appointments, and conference calls.

Executive Support

• Prepare meeting agendas and supporting materials.

• Proofread correspondence, reports, and presentations for accuracy and professionalism.

Financial & Record Support

• Assist with processing invoices and reimbursements.

• Maintain accurate organizational records and documentation.

• Manage submission of annual licenses and required documentation to ensure deadlines are met.

• Provide supporting documentation to external auditors and/or bookkeepers as needed.

Team Coordination

• Support team communication, room scheduling, and project documentation.

• Assist with client visits as needed.

• Help onboard vendors and part-time contractors.

• Attend monthly CEDC Board meetings.

Qualifications

Required

• Minimum of 3 years of office management experience.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Strong organizational and communication skills.

• Positive, solution-oriented attitude.

• Ability to work independently and manage multiple priorities in a fast-paced environment with occasional last-minute schedule changes. 

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  Familiarity with basic bookkeeping (QuickBooks or similar software).

• Experience with nonprofit reporting requirements.

• Experience supporting executive leadership and a board of directors.

 

 

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