Office Coordinator

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Located in McMinnville , OR

Salary: $65k + DOE

Office Coordinator

$65k + DOE 

 

Position Overview

The Office Coordinator will support all facets of day-to-day administrative operations reporting directly to the General Manager. This role will assist with general administration, project financials, construction site logistics, all efforts of the General Manager and certain human resource related responsibilities. 

Note that this is not an accounting position, we have a full finance team supporting you in our corporate head office. However full knowledge of spreadsheets is required and basic financial acumen is helpful.

 Key Responsibilities

•  Work front-desk including greeting visitors, answering phones, and mailing/receiving packages

• Establish and maintain financial performance reviews (per project, per period, etc.)
• Coordination of weekly production meetings; maintenance of production schedule; liaison for internal production customers. 
• Monitor invoicing and accounts receivable.
• Review weekly timecards and expense reports for accuracy and completeness.
• Month end support for finance department.  
• Support production as appropriate, including but not limited to: 
• Generate and maintain production paperwork.
• Travel arrangements for teams.
• Shipping arrangements as requested.
• Enter purchase orders as required. 
• Supplies ordered and received. 
• Monitoring and addressing compliance with insurances, licenses, registrations etc.
• Coordinate community activities like celebrations, parties, and announcements.
• Support community giving and charitable donation activities.
• Manage onboarding and offboarding paperwork/process for McMinnville staff.

 Qualifications

• Proven track record within operations or a related field.
• Experience within manufacturing, production, construction, or a similar project-based industry.
• Proficiency with Microsoft applications and business management systems, including ERP and CRM platforms.
• Excellent communication and customer service skills. 
• Strong attention to detail and follow through with time sensitive responsibilities. 
• High energy, adaptability, and a commitment to continuous improvement.
• No specific degree required—relevant experience is highly valued.

 

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