Executive Assistant

Located in Madison, WI

Salary: $50 - $60k/yr

Express is hiring for an Executive Assistant that will primarily work under and directly support the Owner/President of a local Madison company, while also assisting other C-level leaders as needed. This is a highly support-focused role for someone who naturally thinks, “What needs to get done today, and how can I help?”

 

The ideal candidate is positive, upbeat, highly organized, and thrives in a dynamic environment. This person will serve as a trusted partner to leadership, proactively removing administrative obstacles and ensuring executives can focus on high-level priorities. Previous executive assistant experience is essential.

 

Executive & Administrative Support

• Provide direct, day-to-day support to the Owner/President.

• Assist other C-level leaders as needed.

• Manage complex scheduling, coordinate meetings, and organize executive calendars.

• Arrange travel and manage logistics when executives are traveling.

• Take detailed meeting notes and track follow-ups.

• Anticipate executive needs and proactively solve problems before they arise.

• Maintain organization across communications, documents, and priorities.

Customer Service & Operational Support

• Provide continued customer service (C/S) support when needed, including:

  • Order entry

  • Quote support

  • Customer follow-up

• Step in to assist with C/S or other departments during staff shortages or high-demand periods, as directed by management.

• Support key account customer service to ensure a seamless client experience.

Qualifications

• Previous Executive Assistant experience required (calendar management, meeting coordination, high-level administrative support).

• Strong organizational and multitasking skills.

• Excellent communication skills, both written and verbal.

• Proactive, solution-oriented mindset.

• Ability to build trust and maintain confidentiality.

• Comfortable working in a flexible, fast-paced environment.

• Safety experience not required.

 

Pay: $50,000 - $60,000/yr, depending on experience

 

Schedule: 8am - 5pm, Monday - Friday. Flexible schedule with ability to work from home occasionally. 

 

This client offers full benefits package.  Join the team of a reputable and growing company that offers great work environment and advancement opportunities!

 

Interested candidates can apply many ways:

- Call or text 608-663-1940 to speak with recruiter for immediate consideration

- Submit online application

- Send resumes to jobs.fitchburgwi@expresspros.com

Apply Now