Mill Office Coordinator

Located in White City, OR

Salary: $23

Responsible for accurately processing, distributing, and maintaining production and operations related information for Medford Plywood Division.  The individual also provides general administrative support to assigned personnel and departments in a 24/7 manufacturing environment. 

MAJOR TASKS:

• Receives and processes product, inventory, materials and/or sales information. Reviews and verifies all paperwork to ensure accuracy and consistency. Enters and tracks required information into the Company computer systems. 
• Compiles production, shipping, labor, mill order information while analyzing mill activity reports to generate a variety of reports and schedules. Distributes reports to appropriate staff.
• Process and audit payroll time card information.
• Prepares other paperwork such as purchase requisitions and shipping documents, reviews for accuracy and distributes to appropriate staff and locations.
• Assists with month end reporting and accounting close requirements, which includes performing physical inventory counting, reconciling inventory’s, analyzing mill activity reports and preparing other month end statements. Work with Division Controller to help assure that month end close time lines are met.
• Performs other miscellaneous filing and administrative support, which may include composing routine letters and memoranda; proofreading and editing correspondence and other documents; generating and/or editing reports, charts and graphs; answering and screening incoming phone calls; and maintaining filing systems.
• Responsible for supporting and adhering to company policies and procedures.
• Maintains computer Safety records including 300 log and monthly crew meeting and training documentation.
• Acts as back up for office mill coordinators as needed at other Southern Oregon facilities.
• Involved in evaluation of systems and program enhancements as projects dictate.
• Performs other duties as assigned.

SKILL REQUIREMENTS:

• High School diploma or equivalent with a minimum of two years of related experience, preferably in a manufacturing environment; an Associate’s degree is preferred.
• Strong computer skills in Excel required, including experience creating and using pivot tables.
• Proficient computer and data entry skills in Microsoft Word, Access and email, and the ability to learn and use company specific software.
• Must be able to communicate well both verbally and in writing with all levels of personnel and management.
• Must have the ability to establish and maintain effective working relationships. Must be able to work independently with limited supervision. 
• Must be able to work in a team environment and produce results in conjunction with fellow team members.
• Attention to detail and the ability to conduct work in a timely, accurate, and organized manner are required.

Responsible for accurately processing, distributing, and maintaining production and operations related information for Medford Plywood Division.  The individual also provides general administrative support to assigned personnel and departments in a 24/7 manufacturing environment. 

MAJOR TASKS:

• Receives and processes product, inventory, materials and/or sales information. Reviews and verifies all paperwork to ensure accuracy and consistency. Enters and tracks required information into the Company computer systems. 
• Compiles production, shipping, labor, mill order information while analyzing mill activity reports to generate a variety of reports and schedules. Distributes reports to appropriate staff.
• Process and audit payroll time card information.
• Prepares other paperwork such as purchase requisitions and shipping documents, reviews for accuracy and distributes to appropriate staff and locations.
• Assists with month end reporting and accounting close requirements, which includes performing physical inventory counting, reconciling inventory’s, analyzing mill activity reports and preparing other month end statements. Work with Division Controller to help assure that month end close time lines are met.
• Performs other miscellaneous filing and administrative support, which may include composing routine letters and memoranda; proofreading and editing correspondence and other documents; generating and/or editing reports, charts and graphs; answering and screening incoming phone calls; and maintaining filing systems.
• Responsible for supporting and adhering to company policies and procedures.
• Maintains computer Safety records including 300 log and monthly crew meeting and training documentation.
• Acts as back up for office mill coordinators as needed at other Southern Oregon facilities.
• Involved in evaluation of systems and program enhancements as projects dictate.
• Performs other duties as assigned.

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