Facilities Assistant

Located in Tampa, FL

Salary: $18/HR

Facilities Assistant

Location:  Tampa Fl 33634

Schedule:  Monday-Friday 8am-5pm

Pay:  $18/HR

General Summary

The Facilities Assistant is responsible for ensuring the facility is clean, safe, and well maintained while also providing light administrative support to Human Resources, the CEO, and Marketing. This role requires strong organization, communication, and the ability to manage multiple tasks independently. Duties may change as needed.

Essential Functions

• Communicate effectively in person, by phone, and in writing

• Use critical thinking to solve facility-related issues

• Organize and prioritize daily tasks

• Identify, address, and resolve facility maintenance needs efficiently and cost-effectively

• Stock and maintain supply rooms and break rooms

• Monitor and manage facility supply inventory

• Run off-site errands as needed

• Perform administrative tasks such as scanning, filing, and typing

• Assist with event and activity planning

• Perform physical tasks including standing, walking, climbing short heights, crouching, and lifting up to 50 lbs (with assistance as needed)

Duties & Responsibilities

• Monitor the facility for maintenance or safety concerns

• Resolve minor issues such as restocking supplies or marking hazards

• Coordinate with maintenance vendors (cleaning, plumbing, HVAC, carpet, etc.)

• Maintain and order office, facility, and break room supplies

• Keep supply areas organized and fully stocked

• Fulfill internal office supply requests

• Make supply runs to outside vendors (Costco, Publix, etc.)

• Track facility and supply-related expenses

• Assist with planning and executing employee events (often with the Fun Committee)

• Support Marketing with occasional project tasks

• Provide administrative support including scanning, filing, time clock updates, and HR recruitment tasks

• Maintain cost-effective practices related to facility operations

• Perform other duties as assigned

Knowledge, Skills & Abilities

• Strong organizational skills with the ability to prioritize and work independently

• Positive, flexible attitude aligned with a respectful workplace culture

• Excellent attention to detail and ability to multitask

• Professional appearance and conduct

• Ability to build cooperative working relationships

• Strong written and verbal communication skills

• Reliable attendance and consistent task completion

• Ability to coordinate facility projects, gather vendor quotes, and compare pricing

• Ability to create spreadsheets and use basic Excel formulas

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