Timekeeper/Billing Specialist

Top Job

Located in Longview, TX

Salary: $25/hr

Timekeeper & Billing Specialist

$25.00 per hour
Monday – Friday | 8:00 a.m. – 5:00 p.m.
Some mandatory overtime required

 

We are seeking a highly organized and detail-oriented Timekeeper & Billing Specialist to manage daily timekeeping, billing, and cost tracking functions. This position plays a critical role in ensuring accurate labor reporting, invoicing, and compliance with company and client requirements.

 

Position Overview

The Timekeeper & Billing Specialist is responsible for daily timekeeping review, labor submissions, billing preparation, cost tracking, and coordination with site teams and corporate departments. Accuracy, timeliness, and strong communication skills are essential.

 

Daily Timekeeping Duties

• Review timesheets for discrepancies (badge code, employee name, hours worked, work order numbers) and coordinate corrections with site superintendents/GF/etc.
• Ensure all timesheets include required WO#s and obtain missing information.
• Save and organize timesheets in designated folders.
• Transfer timesheet data to site balance sheets (employees, hours, per diem, etc.).
• Verify correct ST/OT/DT coding and revise as needed.
• Send corrected timesheets to site contacts (CC appropriate management).
• Enter timesheet data into Maximo-WST and monitor work order balances.
• Run and balance labor hours by badge union group report daily.
• Export from Maximo or enter data into X-Tool, ensuring reports align.
• Perform cost tracking for each site and distribute reports as required.
• Meet Monday 10:00 a.m. submission deadline (subject to holiday changes).
• Prepare weekly schedules in WST (Thursdays/Fridays).
• Complete weekly invoice reconciliations and cost tracking updates.

Billing Duties

• Complete weekly Labor Billing Instructions (Thursdays).
• Bill labor and per diem in Profield.
• File invoices with appropriate backup documentation.
• Upload invoices and supporting documents to designated folders.
• Track and process third-party material billing.
• Attach invoice backup in Maximo and update Billing Tracker.
• Work with Accounts Receivable for reconciliations and corrections.

Additional Responsibilities

• Assist site supervisors with new hire processing during outages.
• Complete I-9 forms in Tracker.
• Submit employee information changes to HR per company guidelines.

Software & Systems Used

• X-Tool
• Profield
• WST
• Maximo
• J&E
• Microsoft Excel, Word, PowerPoint
• SharePoint
• Teams
• Alusta

Skills & Qualifications

• Strong proficiency in Microsoft Excel and other Microsoft applications required
• Ability to work independently and manage multiple deadlines
• Strong critical thinking and problem-solving skills
• Detail-oriented with a high level of accuracy in data entry
• Excellent organizational and time management skills
• Effective and timely communicator
• Team-oriented mindset
• Experience with listed software preferred; must be willing and able to learn new systems and follow established procedures

Apply today at www.expresspros.com

Apply Now