Administrative Assistant

Top Job

Located in Ashland, VA

Salary: $23 - 29/hr

Overview

We are seeking a highly organized and proactive Construction Administrative Assistant to join a dynamic team. This position offers an opportunity to contribute to the efficiency of construction processes while working in a fast-paced, collaborative environment. Candidates with bilingual capabilities and experience in office administration within the construction or related industries are encouraged to apply.

 

Responsibilities

• Answer phones, greet visitors, and manage general office communication.
• Maintain organized digital and physical filing systems for project documents, contracts, permits, invoices, and reports.
• Prepare correspondence, letters, memos, and meeting notes as needed.
• Order office and jobsite supplies and coordinate deliveries.
• Assist project managers with gathering, updating, and tracking project documentation.
• Maintain project schedules, calendars, and timelines, including subcontractor appointments and inspection dates.
• Process purchase orders, invoices, delivery tickets, and expense reports.
• Collect and verify timesheets for field crew and submit to payroll.
• Support accounts payable/receivable tracking by coordinating with vendors, suppliers, and subcontractors.
• Assist with tracking budgets, cost codes, and job expenses under direction of the accounting or project team.
• Act as a liaison between office staff, field teams, subcontractors, vendors, and clients.
• Distribute project updates, schedules, and other important communications.

Qualifications

• Previous administrative experience; construction or field-related support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook); QuickBooks; familiarity with construction software (Procore, Buildertrend, PlanGrid, etc.) is a plus.
• Notary is a plus
• Bilingual in Spanish a plus

Pay $23 - 29/hr

 

Hours 8am - 5pm, Monday - Friday 

 

To apply: text "construction admin" to 804-261-4170, email resume to taijah.rogers-brown@expresspros.com or call Taijah at Express Employment Professionals at 804-302-6699 today!

Apply Now