Administrative Assistant

Top Job

Located in Ottawa, ON

Salary: $44,850 to $52,650

Express has partnered with QuickStart Autism, a Kanata-based charitable organization, to recruit an organized and enthusiastic Administrative Assistant to join their close-knit team. QuickStart Autism is dedicated to helping children reach their full potential by enabling access to early intervention at the earliest signs of autism. The organization focuses on raising awareness, developing programs to reduce wait times, strengthening community capacity, and advocating for progress in early identification and intervention.

Key Responsibilities (may include, but are not limited to):

• Assist with the planning and execution of annual fundraising initiatives, including the golf tournament, gala dinner, and online auction
• Create, update, and maintain shared spreadsheets and documentation
• Draft and respond to emails with vendors, clients, and colleagues in a professional, accurate, confidential, and sensitive manner
• Proofread all communications to ensure accuracy, clarity, and consistency prior to distribution
• Act as a liaison and primary point of contact for QuickStart Autism’s programs
• Work collaboratively in a shared environment, including maintaining and updating documents through SharePoint
• Partner with team members to streamline administrative processes and improve overall efficiency
• Make and receive phone calls
• Provide general administrative support across the organization to ensure smooth day-to-day operations
• Perform additional duties as assigned by the CEO

 Required skills and qualifications:

• Minimum of three years of administrative experience, preferably within a small to mid-sized organization
• Strong English verbal and written communication skills, with the ability to proofread and edit documents effectively
• Exceptional attention to detail with a high level of accuracy
• Proficiency in Microsoft Excel (intermediate level preferred; basic proficiency required)
• Resourceful, proactive, and comfortable taking initiative
• Flexible and adaptable, with the ability to manage changing priorities
• Compassionate, empathetic, and committed to maintaining confidentiality
• Team-oriented with a collaborative and supportive approach

Assets:

• Experience with SharePoint
• Strong working knowledge of the MS Office Suite
• Experience with Mac-based software
• Familiarity with Canva, Mailchimp, and social media platforms (Facebook and LinkedIn)
• Personal knowledge of autism

Perks:

• Make a meaningful impact by supporting families within the local community
• Join a small, close-knit team of passionate individuals dedicated to the mission
• Hybrid work arrangement available following a three-month probationary period
• Company-provided laptop and phone
• Opportunity to help coordinate and participate in annual fundraising events, including the golf tournament, Sensory Santa, and annual gala
• Enjoy a diverse role with a wide variety of responsibilities and learning opportunities

Monday to Friday – 9:00am to 5:00pm

Starting salary range: $23.00 to $27.00 per hour ($44,850 to $52,650 per year)

If you are interested and believe you meet the specified qualifications, please reply to this ad with your COVER LETTER and RESUME.

We thank all applicants for their interest in Express Employment Professionals; however, only the candidates selected for further consideration will be contacted.

Express Employment Professionals is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We welcome and encourage applications from individuals of all backgrounds and experiences, and we provide a fair, respectful, and accessible hiring process for everyone.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

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