EXECUTIVE ASSISTANT

Top Job

Located in Santa Clarita, CA

Salary: $27.00 - $33.00

EXECUTIVE ASSISTANT NEEDED IMMEDIATELY CALL MARIA AT 661-775-2570

Position Overview

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support

• Manage executive calendars, schedule meetings, and coordinate appointments

• Screen and prioritize emails, phone calls, and correspondence

• Prepare reports, presentations, agendas, and meeting materials

• Take accurate meeting minutes and track follow-up actions

Communication & Coordination

• Serve as a liaison between the executive and internal/external stakeholders

• Draft and edit professional communications

• Coordinate cross-functional projects and initiatives

• Assist in internal communications and executive announcements

Travel & Event Management

• Arrange complex domestic and international travel itineraries

• Prepare detailed travel schedules and expense reports

• Coordinate executive meetings, board meetings, and company events

Confidential & Strategic Support

• Handle sensitive and confidential information with discretion

• Conduct research and compile data for decision-making

• Support strategic planning initiatives and special projects

Qualifications

• Bachelor’s degree in Business Administration or related field preferred

• 3–7 years of experience supporting C-level executives

• Proficiency in Microsoft Office Suite and collaboration tools

• Excellent written and verbal communication skills

• Strong organizational and time-management abilities

• High level of professionalism and confidentiality

Core Competencies

• Attention to detail

• Problem-solving skills

• Adaptability and flexibility

• Emotional intelligence

• Proactive mindset

Preferred Attributes

• Experience in a fast-paced or corporate environment

• Project management experience

• Ability to anticipate executive needs and act independently

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the law. Including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.ng Ordinance.

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