Facility Administrative Assistant

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Located in Coquille, OR

Salary: $18.03-$24.04/Hr

*Located in Coquille*

 

$18.03-24.04/Hr

Full Time and Long Term Opportunities

Monday-Friday

 

Responsible for statistical data entry, production reporting and payroll functions. Perform administrative duties as relates to the payroll and human resources departments, specific to Workforce Ready hourly team member payroll, leave, data management, and administration of the substance abuse program. 

 

Key Responsibilities

• Create, review, modify, and maintain spreadsheets and databases for operational production reporting
• Provides day-to-day contact and communications with team members; provides basic information and resources involving benefits, policies, procedures, and practices
• Supports the administration of the bid process
• Assists facility team members, customers, and visitors by telephone and/or in person
• Processes the facilities' bi-weekly time and attendance for hourly team members for payroll at the plant level
• Vacation relief for other clerical staff, where applicable
• Prepare internal and external reports, correspondence, presentations, and other related documents with minimal guidance using Microsoft software
• Tracking and administration of facility bid process, where applicable
• Knowledge of labor contract as appropriate
• Maintain accurate files and records in compliance with company policy’s and/or federal and state laws
• Model Company core values
• Other duties as assigned

 

Required Qualifications

• Two (2) or more years of experience and training that demonstrate the ability to perform the key responsibilities of the position
• High school diploma or equivalent
• Excellent keyboard skills and 10-key by touch
• Ability to prioritize and work with a great deal of speed and accuracy
• High proficiency in Microsoft Office; Word, Excel and Outlook
• Ability to meet deadlines, be accurate, work under pressure and multi-task
• Excellent listening, written, and verbal communication skills
• Highly organized, self-motivated team player that fosters a positive work environment
• Excellent phone skills
• Honesty, integrity, and efficiency
• Excellent interpersonal skills
• Ability to maintain a high degree of confidentiality

 

Preferred Qualifications

• Associate's degree in business, accounting, industrial relations, or related field
• Workforce Ready Kronos or Workday experience
• Payroll processing knowledge

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