Maintain files, records, and documentation thoroughly, accurately, and in an organized manner. 

Review all invoices for proper documentation and obtain necessary approvals prior to payment. 

Preparation for Supplier invoice, packing list and other documents. 

Match invoices to checks, obtain required signatures, and distribute checks accordingly. 

Reconcile vendor statements and research and resolve discrepancies promptly. 

Assist the Operations Manager, Commercial Manager, and Administrative Manager with daily operational tasks. 

Serve as Custodian of Petty Cash and reconcile balances on a weekly basis. 

Monitor associates’ time clock punches to ensure accuracy and compliance. 

Periodically monitor weight scale readings and accurately input data into the system. 

Supervise warehouse operations in the absence of the Warehouse Supervisor when required. 

Handle incoming calls, emails, and correspondence. 

Support management with administrative tasks and reporting 

Coordinate office supplies inventory and place orders as needed 

Liaise with vendors, clients, and internal departments 

Perform general office duties and other administrative tasks as needed. 

Bilingual (English & Spanish) required. 

Proficient in Microsoft Excel. 

Strong writing and communication skills. 

High attention to detail and organizational skills. 

Ability to handle confidential information responsibly. 

Ability to multitask and work in a fast-paced environment.