Minutes Clerk - Part-Time

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Located in Fort Myers Beach, FL

Salary: $20Hr

Location: Fort Myers, FL

Pay: $20.00/hour

Schedule: Approximately 40–50 hours per month (varies based on meeting calendar)

Work Arrangement: Primarily Remote with Required In-Person Meeting Attendance

 

Position Summary

Express Employment Professionals is recruiting for a part-time Minutes Clerk to support a governmental organization. This position is responsible for accurately recording, transcribing, and maintaining official minutes for council, board, and committee meetings.

Initial onboarding may require in-person attendance to ensure consistency, quality, and familiarity with procedures. A hybrid/remote schedule is available after onboarding; however, the selected candidate must be able to attend meetings live (in person or virtually) as required, including evening meetings.

Essential Duties & Responsibilities

• Attend council, advisory board, and committee meetings (evenings as required) to accurately record proceedings.
• Prepare clear, accurate, and timely written minutes reflecting motions, votes, actions taken, and key discussion points.
• Transcribe audio and video recordings into official meeting minutes.
• Submit draft minutes for review and incorporate revisions as directed.
• Maintain official minute records in accordance with records retention requirements and applicable laws.
• Assist with preparation and distribution of agendas, packets, and supporting documentation.
• Ensure accurate documentation of motions, amendments, votes, and outcomes.
• Organize and maintain electronic and physical filing systems for meeting records.
• Respond to requests for public meeting records in compliance with public records requirements.
• Communicate professionally with officials, staff, and the public regarding meeting logistics and documentation.

Minimum Qualifications

• High school diploma required; Associate’s degree in Business Administration, Public Administration, Paralegal Studies, or related field preferred.
• 3–5 years of direct experience preparing official meeting minutes for governing bodies, boards, or committees required.
• Prior municipal, public-sector, or quasi-public experience strongly preferred.
• Florida Notary Public (or ability to obtain within 6 months) preferred.

Knowledge, Skills & Abilities

• Excellent grammar, proofreading, and written communication skills.
• Ability to accurately summarize discussions into formal public record language.
• Strong organizational skills and attention to detail.
• Ability to work independently, manage deadlines, and maintain confidentiality.
• Flexible schedule with availability for evening meetings.
• Proficiency in Microsoft Office and document management systems.

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