Office Assistant / Paralegal (Non-Certified)

Location: Ocala, FL
Job Type: Full-time (Mon–Thurs) / Half-day Fridays
Pay: $19.00 – $25.00 per hour (based on experience)

About Our Firm

We are a small, professional law office practicing Bankruptcy, Construction Law, and Probate Law. Our team values confidentiality, professionalism, attention to detail, and a positive work environment.

We are seeking an experienced Office Assistant / Paralegal (Non-Certified) who can manage administrative duties, support attorneys, and interact with clients with a high level of professionalism.

Schedule

• Monday – Thursday: 8:30 AM – 5:00 PM
• Friday: 8:30 AM – 12:00 PM
• Dress Code: Business casual

Responsibilities

Client Interaction & Front Office Support

• Answer phones, greet clients, and manage general inquiries
• Pre-screen clients and identify service needs
• Maintain a professional, respectful, office environment

Paralegal & Legal Support

• Open and maintain client files (physical and electronic)
• Draft letters, forms, and basic legal documents under attorney supervision
• Prepare bankruptcy, probate, and construction law case materials as directed
• Assist with hearing preparation and coordinate hearing schedules
• Manage attorney calendars and deadlines
• File pleadings and documents with local courts (electronic and in-person)
• Conduct basic legal research and gather relevant case information
• Organize discovery materials and maintain case documentation

Administrative Duties

• Order office supplies and maintain inventory
• Run errands as needed (must have valid driver’s license and insurance)
• Pick up food or materials for meetings when required
• Maintain tidy and organized workspace and filing systems
• Handle incoming/outgoing mail, scanning, and document management
• Assist with billing, invoicing, and basic bookkeeping tasks (if needed)

Compliance & Professionalism

• Maintain strict confidentiality of all client and firm information
• Sign and adhere to firm non-disclosure requirements
• Willingness to obtain Notary Public certification (firm will assist)

Requirements

• Paralegal experience required (non-certified acceptable)
• Ability to type 50+ WPM
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Ability to work independently and take initiative
• Professional conduct and consistent confidentiality
• Valid driver’s license, reliable transportation, and auto insurance

Preferred Skills

• Familiarity with bankruptcy filings, probate documents, or construction law processes
• Experience with online court filing systems (e-Filing)
• Proficiency with Microsoft Office, Adobe, and legal case management software
• Notary (or willingness to obtain)