Operations / Administrative Specialist

Located in Mesa, AZ

Salary: $28.00

Operations / Administrative Specialist

Location: Mesa, AZ (On-site)
Schedule: Monday–Friday, 8:00 AM–4:00 PM (No weekends)
Pay: $28/hr + quarterly performance bonus

Benefits

• 100% employer-paid medical coverage

• $1,200 annual HSA contribution

• $25,000 life insurance

• 8–12 paid holidays per year

• 2 weeks PTO + 3 sick days

• Stable, long-term growth opportunity

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Role Overview

We are seeking a highly organized and adaptable Operations / Administrative Specialist to support the daily operations of a growing construction-related company. This role works closely with leadership to manage administrative and operational tasks that enhance efficiency and organization across the business. The ideal candidate thrives in a dynamic, fast-paced environment and is committed to contributing to long-term organizational growth.

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Key Responsibilities

• Manage emails, vendor communications, online orders, and data entry with accuracy and efficiency

• Support accounts receivable (AR) and accounts payable (AP), including QuickBooks entry and financial tracking

• Assist with HR administrative tasks, including onboarding documentation and employee record maintenance

• Coordinate schedules, meetings, company events, and client-facing functions

• Professionally represent the company at select events and meetings

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Work Environment

• Fast-paced office setting with occasional off-site events

• Requires professionalism, adaptability, and the ability to manage evolving priorities

• Opportunity to collaborate closely with company leadership

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Ideal Candidate

• Exceptionally organized and detail-oriented

• Adaptable, proactive, and emotionally mature

• Comfortable supporting visionary leadership

• Tech-savvy with strong communication skills

• Socially confident and capable of interacting with clients

• Motivated by long-term career growth

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Preferred Experience

• Administrative support in construction or related industries

• Bookkeeping experience, including QuickBooks

• Operations coordination, executive support, or office management

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