Executive Assistant - Experience Required

Located in Tampa, FL

Salary: $24-$33/HR based on experience

Executive Administrative Assistant - Experience Required

Schedule: Monday–Friday, 8:30 AM–4:30 PM

Pay: $24–$34 per hour, based on experience

Location:  Tampa, FL

Position Overview

The Executive Administrative Assistant provides high-level administrative and operational support to the Owner of a financial services firm. This role requires exceptional organization, professionalism, and the ability to manage sensitive information with absolute confidentiality. The ideal candidate is detail-oriented, highly reliable, comfortable working with numbers, and proficient in Excel. You will play a key role in keeping the owner’s schedule, tasks, and priorities running smoothly.

Key Responsibilities

• Manage the owner’s calendar, schedule meetings, and coordinate appointments.

• Prepare and edit correspondence, reports, spreadsheets, and financial documents.

• Assist with data entry, tracking, and organization of financial information.

• Handle incoming calls, emails, and client inquiries with professionalism and discretion.

• Organize and maintain digital and physical files, records, and documentation.

• Support meeting preparation, including agendas, materials, and follow-up tasks.

• Coordinate travel arrangements, itineraries, and expense reports as needed.

• Track deadlines, project milestones, and follow-up items for the owner.

• Serve as a liaison between the owner, clients, and internal team members.

• Maintain a high level of confidentiality when handling sensitive financial and personal information.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role.

• Strong Excel skills and comfort working with numbers are required.

• Excellent written and verbal communication skills.

• High level of professionalism, discretion, and interpersonal skills.

• Strong organizational and time-management abilities with the capacity to prioritize effectively.

• Ability to work independently, anticipate needs, and take initiative.

• Strong attention to detail and accuracy.

• Ability to manage multiple tasks in a fast-paced environment.

• Positive attitude and strong customer-service mindset.

Preferred Qualifications (Not Required)

• Experience supporting leadership in a financial, accounting, or professional services environment.

• Familiarity with CRM systems, financial software, or project management tools.

• Advanced document formatting or presentation skills.

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