Accounts Receivable Responsibilities

• Prepare and issue customer invoices in alignment with company policies and timelines.
• Accurately post, verify, and record customer payments and related transactions in the accounting system.
• Manage the Accounts Receivable inbox daily and distribute monthly customer statements.
• Research and resolve customer account discrepancies and past‑due balances in collaboration with the Collections Manager.
• Maintain accurate and current customer records, including updates to billing and contact information.
• Reconcile accounts receivable balances with the Collections Manager on a regular (bi‑monthly) basis.
• Process invoice adjustments and support bad debt write‑off procedures when required.
• Update and maintain customer sales tax licenses within Avalara.
• Generate AR reports and account summaries upon request.

Accounts Payable Responsibilities

• Enter and verify vendor invoices promptly and with a high degree of accuracy.
• Review and reconcile employee expense reports, American Express statements, and supporting documentation.
• Process vendor payments, ensuring accuracy of purchase orders, federal ID numbers, and required backup materials.
• Calculate, report, and remit sales tax based on paid invoices.
• Maintain complete and organized vendor records while resolving any discrepancies.
• Assist with additional AP duties and related projects as assigned.

Education & Experience

●     High school diploma or equivalent required; associate degree in Accounting or related field preferred.

●     Minimum of 3 years of accounting experience required.

●     Experience with Microsoft products, and ERP systems is required.

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