Administrative Assistant (Bilingual Preferred)

Express Employment Professionals | Hiring for a local education partner
Klamath Falls, OR
$17.64 – $27.96 per hour | Full-Time

About the Role

Express Employment Professionals is partnering with a respected local education organization to hire an Administrative Assistant for their Community Education department.

This role is ideal for someone who thrives in a supportive, fast-paced office environment, enjoys being the go-to person, and takes pride in keeping programs, schedules, and communication running smoothly. You’ll play a key role in supporting non-credit and community education programs while serving as a first point of contact for students, staff, and community members.

What You’ll Do

Administrative & Program Support

Provide administrative support including research, report preparation, data entry, and record maintenance
Assist with course outlines, annual non-credit calendars, and class setup
Build and manage non-credit courses using internal systems (including Jenzabar and Outlook)
Support registration for non-credit courses via phone and mail

Front Desk & Communication

Serve as the first point of contact for phone calls, emails, and walk-in inquiries
Provide accurate information, schedule appointments, and route requests appropriately
Monitor and respond to routine department email inquiries
Edit, proofread, and prepare correspondence

Office Coordination

Manage calendars, meeting logistics, room scheduling, and agendas
Prepare correspondence, manage invoices, and maintain organized files
Order office supplies and monitor inventory
Assist with basic budget entries and departmental recordkeeping

Service & Quality Focus

Handle confidential and time-sensitive information with discretion
Manage multiple priorities while meeting deadlines
Take initiative to improve processes and deliver excellent customer service
Support team and community success through reliable follow-through

What We’re Looking For

Strong administrative, organizational, and multitasking skills
Proficient typing with high attention to detail
Experience with Microsoft Office (Word, Excel, Outlook, Teams, SharePoint)
Comfort learning new systems and digital tools (LMS experience a plus)
Basic experience with Adobe/PDF editing preferred
Excellent communication skills and a professional, service-oriented mindset
Ability to work independently and as part of a team
Commitment to confidentiality and professionalism

Work Environment & Physical Requirements

Prolonged sitting, standing, and computer use
Occasional lifting up to 20 lbs
Frequent movement throughout the office

Why Apply Through Express?

At Express Employment Professionals, we work closely with our clients to ensure a strong match—not just for skills, but for culture and long-term success. Our team supports you throughout the hiring process and beyond.

Ref: #KF2104

Express Office: Klamath Falls

104 North 11th Street

Klamath Falls, OR 97601

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