Community Association Administrative Assistant

Located in Venice, FL

Salary: $20-$22 Per Hour DOE

Job Title: Community Association Administrative Assistant
Location: Venice, Florida
Schedule: Full-Time | Must be able to work every 3rd weekend (rotating schedule)
Pay: $20–$22 per hour, DOE
Employment Type: Temp-to-Perm

 

Position Summary:
The Community Association Administrative Assistant provides administrative, operational, and customer service support for a multi-association HOA community. This role works closely with management, homeowners, tenants, vendors, and up to eight (8) HOA sub-association Boards to ensure smooth daily operations, accurate recordkeeping, and effective communication.

Essential Duties and Responsibilities:

• Process tenant evaluations and leasing applications

• Input and maintain tenant and homeowner records in TekControl and Jenark

• Add charges and waive fees on homeowner accounts through Jenark as directed

• Scan, save, and organize invoices, contracts, leases, agendas, meeting minutes, and related documents in SharePoint

• Prepare and print access credentials for tenants and homeowners

• Create and maintain weekly Open House lists

• Assist with front desk coverage, including greeting residents and visitors

• Answer incoming phone calls and route messages appropriately

• Send community-wide eBlasts with updates, notices, and meeting agendas

• Order and maintain office and janitorial supplies

• Update Association Specification Sheets as needed

• Maintain and update daily action lists

• Support meetings and technology needs, including Zoom and AV systems

• Drive throughout the community to document violations with photographs as needed

• Work collaboratively with management and multiple HOA sub-association Boards

Qualifications & Skills:

• Strong administrative and organizational skills with high attention to detail

• Proficiency with office technology and systems (SharePoint, Zoom, AV systems)

• Ability to learn and use property management software (TekControl and Jenark)

• Excellent written and verbal communication skills

• Professional demeanor with strong customer service skills

• Ability to multitask and manage priorities in a fast-paced environment

• Valid driver’s license and ability to drive within the community

Work Environment:
Office-based with frequent interaction with residents, board members, and vendors. Occasional driving within the community required.

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