Billing Specialist 

About the Company: Our client is a long-established, industry-leading provider of advanced processing equipment and technology serving the food production sector, including meat, dairy, bakery, pet food, and alternative protein manufacturers. Located in Lake Forest, IL, the company is known for its engineering innovation, premium service, and strong global reputation. Founded in the 1800s and still family-owned, the organization prides itself on quality, reliability, and continuous improvement.

Position Summary: The Billing Specialist plays a key role in ensuring accurate, timely service billing while providing backup support to both Accounts Receivable (AR) and Accounts Payable (AP). This position helps maintain financial accuracy, strengthen internal controls, and support smooth day-to-day accounting operations. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced setting with multiple deadlines.

• Training: Fully onsite during onboarding
• Schedule: Mon-Fri, Full-Time, Hybrid schedule available after training
• Compensation: $30.00/hr
• Benefits:
  • 100% employer-paid medical, dental, vision, life insurance, and disability
  • Robust PTO package

Essential Duties & Responsibilities

Billing Responsibilities

• Generate accurate invoices on schedule
• Review orders, contracts, and documentation to ensure correct billing
• Resolve billing discrepancies in partnership with operations, customer service, and project teams
• Maintain billing schedules, rate tables, and customer account information
• Monitor unbilled revenue and convert to invoices in a timely manner
• Respond to customer billing questions professionally and promptly

Accounts Receivable (Backup Support)

• Assist with posting customer payments (checks, ACH, credit cards)
• Support collections by sending statements and following up on overdue accounts
• Research payment variances and reconcile customer accounts
• Assist with month-end AR reporting

Accounts Payable (Backup Support)

• Process vendor invoices with correct coding, approvals, and documentation
• Assist with weekly payment runs (checks, ACH, virtual cards)
• Maintain vendor records and respond to vendor inquiries
• Support monthly AP close and statement reconciliations

Qualifications

Required Skills & Experience

• 2+ years in billing, accounting, or related financial operations
• Experience with service billing or job-cost billing preferred
• Understanding of AR and AP workflows
• Proficiency with accounting software and Microsoft Excel
• Strong attention to detail and commitment to accuracy
• Clear communication and strong customer service skills
• Ability to independently manage multiple priorities and deadlines

Key Competencies

• High level of integrity and confidentiality
• Analytical problem-solving abilities
• Ability to collaborate across departments
• Organized, efficient, and process-oriented
• Comfortable adapting to changing priorities

About Express Employment Professionals: Work with a locally owned staffing company that partners with companies in Lake County IL to hire long term talent. Express has over 800+ locations nationwide and 22 in the Chicago-land area. Check out our Libertyville Team www.expresspros.com/libertyvilleil and our Google Reviews