Executive Personal Assistant (Part-time)

Located in Sarasota, FL

Salary: $18-$25/Hour

We are seeking a highly organized and professional Executive Personal Assistant (Part-Time) to provide administrative and coordination support to executive leadership for a growing, modern organization in Sarasota.

Schedule: Part-time; starting at 3 days per week, 5-hour shifts (schedule may vary)
Compensation: $18–$25/hour, depending on experience

Position Summary:

The Executive Personal Assistant provides high-level administrative, coordination, and customer-facing support to executive leadership. This role requires flexibility, discretion, strong communication skills, and a willingness to assist wherever needed. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, professional environment.

Key Responsibilities:

• Provide email, phone, and calendar support, including scheduling meetings

• Assist with planning, logistics, and coordination for events, meetings, and tours

• Prepare presentations, reports, and documents for meetings

• Serve as the first point of contact for visitors and guests, providing exceptional customer service

• Respond to emails and inquiries professionally and promptly

• Maintain accurate data entry and records within CRM systems

• Assist with monthly expense reporting, invoicing, and payment collection

• Support administrative and basic financial tasks as needed

• Process applications and documentation related to permitted activities or programs

• Collaborate closely with leadership and team members on special projects

Qualifications:

• Bachelor’s degree or equivalent professional experience

• Strong administrative, organizational, and customer service skills

• Excellent written and verbal communication abilities

• Ability to multitask, prioritize, and meet deadlines

• High level of professionalism and discretion

• Strong attention to detail and follow-through

• Comfortable working independently and as part of a small team

• Flexible mindset with a “no task is too small” attitude

Technical Skills:

• Proficiency with Google Workspace (Docs, Gmail, Sheets)

• Microsoft Office (Excel, Word, PowerPoint, Outlook)

• Video conferencing platforms (Zoom, Microsoft Teams)

• Experience with Canva and Adobe tools preferred

• Familiarity with CRM systems and data entry

Work Environment & Additional Requirements:

• May require occasional early mornings or evening availability

• Ability to lift or move up to 30 lbs occasionally

• Valid driver’s license and clean driving record

• Ability to pass a Level 2 background check

Sarasota, FL

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