Administrative Assistant

Top Job

Located in Moss Point, MS

Salary: $16

We are seeking a reliable and detail-oriented Administrative Assistant / Clerical professional to support daily office operations for a busy machine shop. This role is essential in keeping the office organized, supporting invoicing and vendor coordination, and providing excellent customer service.

Key Responsibilities

Create and process invoices, purchase orders, and basic accounting records

Communicate with vendors and suppliers regarding orders, billing, and delivery status

Provide customer service support, answering phones, emails, and assisting with inquiries

Maintain accurate records, files, and documentation

Support daily office operations and administrative tasks as needed

Expected Results

Accurate and timely invoicing and documentation

Smooth communication with vendors and customers

Organized office operations that support production and sales teams

Skills Required

Strong organizational and time-management skills

Excellent communication and customer service abilities

Attention to detail and accuracy

Proficiency with computers and office software (Microsoft Office or similar)

Ability to multitask in a fast-paced environment

Experience Required

Previous experience in an administrative or clerical role

Experience with invoicing and vendor coordination

QuickBooks experience strongly preferred

Background in manufacturing, machine shop, or industrial environment is a plus

Customer service experience in a professional setting

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