Executive Assistant

Top Job

Located in Port Coquitlam, BC

Salary: $27-$32 an hour

We are currently recruiting for an Executive Assistant role in Port Coquitlam. This is for a large & growing mechanical services company. This is a Full-Time & Permanent role reporting and working alongside the Owner. Starts ASAP, for the right fit!

Requirements:

• Minimum of 5+ years of Canadian experience providing administrative support to senior management
• Prior experience working in an industrial or mechanical services environment is required
• Strong proficiency in Microsoft Office Suite and QuickBooks
• Exceptional attention to detail with a high level of follow-up and accountability
• Valid BC Driver's license with reliable vehicle
• Ability to work independently with minimal supervision
• Ability to navigate a fast-paced, trades environment while maintaining strong professionalism
• Excellent written and verbal communication skills
• References and a Triton background check will be required as part of the selection process

Duties:

• Provide high-level executive and personal assistant support to the Owner, acting as a trusted right-hand partner
• Manage and prioritize the Owner’s daily administrative, business, and personal tasks to ensure efficiency and follow-through
• Coordinate calendars, meetings, calls, and travel arrangements as required
• Track, follow up, and ensure completion of action items, policies, and procedures across all departments on behalf of the Owner
• Liaise with internal departments to monitor progress, deadlines, and accountability on assigned initiatives
• Oversee invoicing and collections follow-ups across multiple departments (approximately 20% of the role)
• Communicate professionally with clients, vendors, subcontractors, and internal staff
• Assist with document preparation, reporting, correspondence, and confidential records
• Support operational and administrative needs within a fast-paced industrial services environment
• Occasionally obtain materials or supplies as required; valid driver’s license is mandatory
• Maintain a high level of discretion, professionalism, and confidentiality at all times
• Other duties as assigned

What's In It For You:

• Live local, work local in Port Coquitlam!
• Large and growing business
• Full-Time & Permanent role
• Benefits after successful completion of the probationary period (640 hours/3 months)
• $27 - $32 an hour, depending on experience
• Starts ASAP, for the right fit!
• Monday to Friday
• Day Shifts

This position is open to all qualified applicants who are legally entitled to work in BC. Only electronic applications can be accepted. This position will close when a competitive candidate pool has been identified. We thank you all for your applications and a member of our team will contact only to those considered further, within 2 business days.

Apply Now