Office Assistant

Top Job

Located in Visalia, CA

Salary: 18.00-22.00

Location: Visalia, CA Schedule: Full-Time | On-Site | Pay: $18-$22/hr.

 

A well-established automotive service company in Visalia is seeking a reliable and detail-oriented Office Administrator to support daily operations in a fast-paced environment. This entry-level role is ideal for someone who is organized, eager to learn, and comfortable handling a variety of administrative tasks that keep the office and shop running smoothly.

Key Responsibilities

• Perform daily and weekly reconciliations, including receipts, invoices, and payment records.

• Manage parts vendors, including placing orders, tracking deliveries, maintaining pricing, and resolving discrepancies.

• Maintain accurate records of parts inventory and assist with restocking needs.

• Support front-office operations such as answering phones, greeting customers, and scheduling appointments.

• Assist with data entry, filing, scanning, and maintaining organized digital and physical records.

• Prepare basic reports, spreadsheets, and documentation as needed.

• Process incoming and outgoing mail, invoices, and statements.

• Coordinate with technicians and management to ensure smooth workflow and communication.

• Provide general administrative support to the office and shop team.

Qualifications

• Previous office or administrative experience preferred but not required.

• Strong attention to detail and accuracy, especially with numbers and recordkeeping.

• Comfortable working with vendors and managing parts-related communication.

• Basic computer skills, including Microsoft Office or Google Workspace.

• Excellent communication and customer service skills.

• Ability to multitask and stay organized in a busy environment.

• Willingness to learn automotive terminology and parts processes.

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