Administrative Assistant

Located in Medford, OR

Salary: 20-22/hr

We are seeking a reliable, detail-oriented Administrative Assistant to support a busy CPA firm. This role is ideal for someone who enjoys organization, client interaction, and supporting professional staff in a fast-paced office environment. The Administrative Assistant will serve as the first point of contact for clients while ensuring smooth day-to-day administrative operations.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Schedule client appointments and manage calendars
• Assist with client intake and basic information gathering
• Upload, organize, and maintain electronic documents and client files
• Prepare, scan, and file documents (digital and paper)
• Assist with outgoing correspondence, emails, and mailings
• Maintain office organization and support general administrative needs
• Provide clerical support to accountants and administrative leadership as needed

Qualifications

• Previous administrative or office support experience preferred
• Strong communication and customer service skills
• Proficient with computers and office software (Microsoft Office, email, document management systems)
• Comfortable handling confidential and sensitive information
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and dependable attendance

Preferred Skills

• Experience in a professional services environment (CPA firm, legal office, financial services)
• Familiarity with document upload portals or client management systems
• Basic understanding of accounting or tax office workflows

Work Environment & Schedule

• Office-based position
• Consistent part-time schedule with some flexibility: Monday–Friday, 9:00 AM – 4:00 PM
• Professional, team-oriented work environment

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