Office Administrator

Located in Jefferson, OR

Salary: $23.00–$25.00

Office Administrator

Location: Jefferson, OR
Schedule: Full-time, 40 hours per week
Pay: $23.00–$25.00 per hour, DOE

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Job Overview

We are seeking a highly organized and motivated Office Administrator to support daily office operations and provide excellent customer service to clients, staff, and visitors. This role requires strong communication skills, accuracy, and the ability to manage multiple tasks in a busy environment.

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Key Responsibilities

Front Office & Communication

• Answer phones, respond to emails, and manage incoming/outgoing mail.

• Serve as the first point of contact for visitors, ensuring a positive, professional experience.

• Manage a multi-line phone system and direct calls appropriately.

Administrative Support

• Perform data entry, maintain accurate records, and manage filing systems (manual and electronic).

• Provide clerical support including typing, proofing documents, and managing correspondence.

• Utilize Microsoft Office and Google Workspace for administrative tasks.

• Order and manage office supplies; coordinate equipment maintenance or repairs.

• Organize team meetings, manage calendars, and track timesheets and vacation schedules.

• Maintain a safe and clean reception area.

Travel Coordination

• Schedule and manage all employee travel, including flights, shuttles, car rentals, and hotel accommodations.

• Ensure all travel arrangements are accurate, cost-effective, and follow company guidelines.

• Provide itineraries and support employee travel needs as required.

Accounting & Bookkeeping Support

• Assist with invoicing and basic bookkeeping using QuickBooks.

• Serve as a backup for accounts payable, including posting invoices and creating POs.

HR & Training Support

• Assist with posting jobs, screening resumes, onboarding new hires, and other recruitment support.

• Coordinate internal and external training sessions.

• Support maintenance of personnel files while handling confidential information appropriately.

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Qualifications

• Minimum 3 years of administrative experience.

• Strong clerical, administrative, and/or bookkeeping background.

• Experience with multi-line phone systems and professional phone etiquette.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Google Workspace.

• QuickBooks experience strongly preferred.

• Excellent communication, organization, and time management skills.

• Ability to work independently and collaboratively.

• Strong attention to detail and sound judgment.

• Ability to handle sensitive information with discretion.

• Knowledge of bookkeeping principles preferred, not required.

• Must pass pre-employment drug screening and background check.

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Benefits

• 401(k) with employer matching

• Health insurance

• Vision insurance

• Paid time off

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